Document Control & Administrative Specialist

Zahid Industries; Jeddah; On-site; SAR 67,000 - 100,000; Full time

Job summary

Zahid Industries in Jeddah is seeking an organized Administrative and Document Control specialist to support filing, document control, and coordination with internal and external stakeholders. You will ensure accuracy, confidentiality, version control, and timely responses.

Responsibilities include maintaining filing systems, logging documents, tracking revisions, and assisting with meetings, travel, and reports.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Office Management, Records Management, or a related field.
• Relevant training or certification in document control, records management, Microsoft Office, or administrative support is preferred.

Responsibilities

• Maintain electronic and physical filing systems for controlled documents, official correspondence, reports, and records.
• Receive, register, scan, upload, distribute, and archive documents per procedures.
• Track document revisions, approvals, and transmittals to ensure access to the latest versions.
• Support meeting preparation, minutes, presentations, reports, calendars, and travel coordination.
• Coordinate with departments to collect documents, obtain signatures, route approvals, and ensure timely completion.
• Maintain confidentiality of sensitive business, employee, customer, and management documents.
• Prepare document logs, trackers, status updates, and simple reports for audit readiness.

Skills

Office administration

Document control

Records management

Confidentiality

Stakeholder coordination

Education

Diploma or bachelor's in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Document scanning/indexing

Job description

Zahid Industries in Jeddah is seeking an organized Administrative and Document Control specialist to support filing, document control, and coordination with internal and external stakeholders. You will ensure accuracy, confidentiality, version control, and timely responses.

Responsibilities include maintaining filing systems, logging documents, tracking revisions, and assisting with meetings, travel, and reports.