Contracts Administrator - Hospitality Design

Parsons; Riyadh; On-site; SAR 312,000 - 469,000; Full time

Job summary

Parsons is seeking a Contracts Administrator for Hospitality Design in Riyadh. You will provide detailed commercial control from award through closeout, handling hospitality assets including hotels and F&B venues.

The role emphasizes PMWeb workflows, cost reporting, and adherence to operator and brand standards. Ideal candidates hold a Bachelor’s degree in Quantity Surveying or Civil Engineering with at least 15 years of contract administration experience in construction, including design

Qualifications

• Bachelor's degree in Quantity Surveying, Civil Engineering, or related discipline.
• Minimum 15 years of contract administration experience in construction or infrastructure.
• Substantial experience administering design consultancy contracts.
• Strong exposure to hospitality, resort, mixed-use, hotel, or similar developments.

Responsibilities

• Administer contracts from award through closeout across hospitality packages.
• Monitor obligations, milestones, notices, and commercial requirements.
• Manage consultant agreements through RIBA and design stages.
• Interpret FIDIC, NEC, and bespoke provisions.
• Maintain contract registers, logs, and cost reporting documents.
• Manage PMWeb variation workflows and related reporting.
• Prepare interim payment certificates and review applications.
• Coordinate with design, commercial, and technical teams on changes.
• Prepare client cost reports and assist with final accounts.
• Support dispute avoidance and commercial negotiations.

Skills

Contract administration

Hospitality contracts

FIDIC/NEC knowledge

PMWeb

Variation management

Cost reporting

Final payments

Contractual correspondence

Education

Bachelor's degree in Quantity Surveying or Civil Engineering

Tools

PMWeb

Aconex

Job description

Job Snapshot

Contracts Administrator - Hospitality Design

Location: Riyadh, Saudi Arabia

Industry: Construction

Function: Contracts Administration

Experience: Minimum 15 years

Job Type: Full-time

Job Details

Country: Saudi Arabia

City: Riyadh

Salary: 28000-42000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Role Context

The Contracts Administrator will provide detailed commercial and contractual control from contract award through closeout across hospitality assets including hotels, resorts, F&B venues, fit-out packages, and related amenities. The position will manage design consultancy and construction-related agreements while maintaining strong control over variations, payment applications, claims, cost reporting, contractual correspondence, and operator requirements.

Particular emphasis will be placed on traceable PMWeb workflows, quantity surveying-based valuation, RIBA design stage administration, and the commercial interfaces created by hospitality brand standards, FF&E, OS&E, and specialist fit-out requirements.

Key Responsibilities

• Administer contracts from award through closeout across hospitality, resort, F&B, and associated development packages.
• Monitor contractual obligations, deliverables, milestones, notices, approvals, and commercial requirements.
• Manage consultant agreements through applicable RIBA and design development stages.
• Interpret FIDIC, NEC, and bespoke contractual provisions applicable to assigned packages.
• Maintain contract registers, correspondence logs, commercial records, and supporting documentation.
• Manage the complete variation workflow through PMWeb.
• Ensure change events are routed through the correct review, approval, and authorization processes.
• Maintain an auditable record of each variation from identification through final disposition.
• Prepare and update variation trackers with current values, entitlement positions, status, and outstanding actions.
• Assess and value variations using established quantity surveying principles.
• Review Change Orders and supporting substantiation for contractual and commercial validity.
• Assess variation impacts relating to fit-out, FF&E, OS&E, specialist finishes, and hospitality operational requirements.
• Identify unsupported costs, duplicated items, scope overlap, and valuation inconsistencies.
• Coordinate with design, commercial, and technical teams where change events require multidisciplinary input.
• Prepare Interim Payment Certificates for invoicing.
• Review interim payment applications for accuracy, progress evidence, contractual compliance, and approved change.
• Follow up with the Client to support timely certification and payment.
• Evaluate final payment submissions and assist with final account reconciliation.
• Prepare Client cost reports and maintain current commercial dashboards.
• Report committed cost, approved change, pending change, forecast exposure, and payment status.
• Update commercial forecasts to reflect emerging variation and claim impacts.
• Maintain accurate cost records within PMWeb and related project systems.
• Draft responses to contractual letters, notifications, and commercial correspondence.
• Prepare formal notices, determinations, instructions, and contractual recommendations.
• Ensure correspondence protects project and Client contractual positions.
• Review contractor and consultant letters for entitlement, risk, and required response actions.
• Coordinate with schedulers and planners on programme-related contractual matters.
• Review delay notifications and programme correspondence.
• Assist with preparation of responses to extension of time claims.
• Evaluate EOT submissions for contractual compliance and supporting evidence.
• Review prolongation and disruption claims.
• Support delay and quantum assessments with Planning, Project Controls, and forensic specialists.
• Assess claims against contract clauses, records, contemporaneous evidence, and demonstrated cause-and-effect.
• Develop reasoned recommendations on entitlement and quantum.
• Support negotiations associated with variations, payments, claims, and final accounts.
• Assist with dispute avoidance and early resolution of emerging commercial disagreements.
• Support mediation, adjudication, arbitration, or other formal dispute procedures where required.
• Advise project teams on contractual rights, obligations, notice requirements, and commercial risk.
• Identify matters that could create unintended contractual exposure if not addressed promptly.
• Coordinate contractual interfaces between design consultants, contractors, and hotel operators.
• Ensure hotel operator and brand technical requirements are appropriately reflected in contract scopes and design obligations.
• Track changes arising from operator requirements and assess their commercial implications.
• Coordinate hospitality package interfaces where design, fit-out, FF&E, OS&E, and operational requirements overlap.
• Maintain documentation within the project management information system.
• Use PMWeb for variation workflows, commercial tracking, and cost reporting.
• Maintain contract and correspondence records within Aconex or equivalent systems where applicable.
• Support internal governance, audit, compliance, and reporting requirements.
• Ensure approvals and commercial decisions are supported by clear documentation.
• Maintain accurate records for contract closeout and future audit requirements.
• Manage multiple contracts, change events, payment cycles, and claims simultaneously.
• Provide regular commercial updates to project leadership on outstanding contractual matters and financial exposure.

Ideal Profile

The position requires a bachelor 's degree in Quantity Surveying, Civil Engineering, or another relevant discipline. Candidates should have at least 15 years of contract administration experience within construction or infrastructure, supported by a strong quantity surveying background. Substantial experience administering design consultancy contracts is required, including agreements progressing through formal design stages. The successful candidate should have worked on hospitality, resort, mixed-use, hotel, or similar developments involving complex operator and brand requirements. Strong working knowledge of FIDIC or NEC forms of contract is essential. Candidates should demonstrate practical experience in variation management, payment certification, claims assessment, EOT administration, cost reporting, and contract closeout. A strong grasp of measurement, valuation, cost management, and claims quantification is required. Experience with FF&E, OS&E, interior fit-out, and specialist hospitality scopes will be highly valuable. The role requires the ability to interpret contract clauses, identify commercial risk, and prepare clear contractual positions. Hands-on proficiency in PMWeb is important, particularly for variation workflows and commercial reporting. Experience with Aconex or comparable contract management and project information systems is desirable. Professional membership such as RICS or CIArb will strengthen suitability. Excellent drafting, negotiation, analytical, communication, and stakeholder management skills are essential.

Skills Set

• Contract administration
• Hospitality contracts
• Design consultancy contracts
• FIDIC
• NEC
• RIBA design stages
• Quantity surveying
• Variation management
• PMWeb
• Variation workflows
• Change Orders
• Commercial assessments
• Entitlement analysis
• Cost management
• Cost reporting
• Commercial dashboards
• Interim Payment Certificates
• Payment applications
• Final payments
• Final accounts
• Claims management
• Extension of time
• EOT claims
• Delay analysis
• Quantum analysis
• Prolongation claims
• Disruption claims
• Dispute avoidance
• Mediation
• Adjudication
• Arbitration
• Contractual correspondence
• Contract notices
• Contract determinations
• Commercial negotiations
• FF&E
• OS&E
• Hospitality fit-out
• Hotel operator requirements
• Brand standards
• Resort developments
• Mixed-use developments
• F&B developments
• Cost forecasting
• Commercial risk
• Contract registers
• Correspondence logs
• Aconex
• Project management information systems
• Governance
• Audit compliance
• Commercial reporting
• Contract closeout

Why Join Us

Hospitality developments create a distinctive commercial environment because design evolution, operator standards, fit-out packages, FF&E, OS&E, and brand requirements can generate continuous contractual and valuation activity. This Riyadh role provides the opportunity to manage those issues through structured contract administration and detailed commercial control. The position offers strong exposure to PMWeb-based change management, design consultancy agreements, FIDIC and NEC administration, sophisticated hospitality cost structures, claims assessment, and Client-facing commercial reporting within Saudi Arabia 's expanding hotel and mixed-use development market.

About the Company

Parsons Corporation delivers engineering, program management, construction management, and commercial services across major developments. In Saudi Arabia, its teams support hospitality, infrastructure, and mixed-use programs through expertise in contracts administration, quantity surveying, commercial management, design coordination, project controls, and project delivery.