Business Support Assistant

Alhambra Infrastructure Advisors; Saudi Arabia; On-site; SAR 78,000 - 123,000; Full time

Job summary

Alhambra Infrastructure Advisors in Saudi Arabia seeks an organized administrative professional to support the team in identifying business opportunities, coordinating proposals and tender submissions, managing documentation and portals, and handling general administrative matters with clients, banks and external parties. Strong English communication skills and a willingness to learn are essential.

Previous experience with government/client portals (Etimad) or tender processes in Saudi Arabia is

Qualifications

• 2–5 years of relevant experience in Saudi Arabia.
• Fluency in English and Arabic.
• Experience with government portals or tender processes is a plus.
• Based in Riyadh.
• Saudi National.

Responsibilities

• Manage registrations and profiles on public/private client portals.
• Screen client portals (ETIMAD) to identify RFPs/tenders/opportunities.
• Liaise with clients regarding tender invitations and submission requirements.
• Support bid preparation, including review of tender requirements and documentation.
• Manage bank guarantees: issuance, amendments, extensions, releases, cancellations.
• Maintain corporate and administrative documentation for proposals and tenders.
• Coordinate and submit bids through relevant portals.
• Review and translate tender and project documentation as required.
• Support project managers with project-related requirements and deliver documents to clients.
• Handle official procedures and banking transactions.

Skills

Proposal coordination

Bilingual EN/AR

Document management

Deadline management

Tools

Etimad

SAP Ariba

Oracle

Job description

Alhambra is a boutique management consulting firm specialized in transportation and infrastructure, working alongside the top players in the industry (operators, infrastructure developers, investors, etc.). Our team is led by industry experts with a blend of strategy, commercial and technical backgrounds and more than 20 years in consulting.

Areas of expertise of Alhambra:

• Aviation: Airports, Airlines, Ground Handling, CAA, AN.
• Maritime: Port terminals, Port Authorities, Shipping Lines, Marinas and Cruises
• Railways: High-speed railway, Dry Ports, Railway authorities, Rail freight companies
• Roads and Urban Mobility: Highways, Interurban roads, Buses and Metro
• Logistics and Supply Chain: Logistics Zones, Warehousing, Industrial goods, SCM
• Social Infrastructure: Municipal Services, Healthcare, Energy, Government sector

Services provided by Alhambra's team:

• Strategy and business development
• Planning and design
• Operations
• PPPs and Transactions
• Innovation and development
• Digital transformation and data analytics

Offices:

• Dubai
• Barcelona
• Madrid
• Riyadh

The role:

An organized and proactive administrative professional who will support the team in identifying business opportunities, coordinating proposal and tender submissions, managing related documentation and portals, and handling general administrative matters with clients, banks and external parties. Strong English communication skills and a willingness to learn are essential. Previous experience with government/client portals or tender processes in Saudi Arabia is a plus.

Business Support

• Manage company registrations and profiles on public and private client portals
• Screen client portals, particularly ETIMAD, to identify RFPs, tenders, and business opportunities
• Liaise with clients regarding tender invitations and submission requirements
• Support Project Managers with bid preparation, including review of tender requirements and documentation
• Manage bank guarantees, including issuance, amendments, extensions, releases, and cancellations
• Maintain corporate and administrative documentation required for proposals and tenders
• Coordinate and submit bids through relevant portals
• Review and translate tender, administrative, and project documentation as required
• Support Business Managers with project-related requirements, as well as deliver documents to clients
• Handle official procedures and banking transactions

Talent Management Support

• Focal contact point with PRO for labour and employee processes, such as Letter of Invitation (LOI), GOSI, and Saudization

Requirements:

• 2–5 years of relevant experience in Saudi Arabia
• Fluency in English and Arabic, both written and spoke
• Previous experience with government or client portals, tender processes or business support is a plus
• Hands‑on experience with Etimad, SAP Ariba and Oracle platforms is highly desirable
• Experience dealing with clients, banks and government entities
• Based in Riyadh
• Saudi National

Technical skills

• Ability to work with online portals
• Document management and version control
• Strong attention to detail
• Ability to manage multiple deadlines simultaneously, follow up effectively and meet deadlines
• Strong communication and coordination skills
• Proactive, reliable and willing to learn
• Understanding of commercial/tender documentation

More about us at

https://alhambraadvisors.com/