Administrative Communications Expert

Confidential Government; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Confidential Government in Riyadh is seeking an experienced Records and Communications Officer to manage all incoming and outgoing transactions and organize correspondence in line with regulations. You will coordinate with relevant entities and ensure documentation and delivery are completed accurately and on time.

The role emphasizes data analysis, reporting, and archiving, with responsibility for Saudi Post tasks from receipt to documentation and delivery, aiming to support efficient

Qualifications

• Minimum of 6 years of experience in a relevant field.
• Bachelor's degree in Business Administration or related field.

Responsibilities

• Manages all incoming and outgoing transactions.
• Recommends and participates in receiving incoming and outgoing correspondence from the concerned entities and working to complete it professionally without errors.
• Recommends and participates in reviewing incoming and outgoing correspondence and recording comments on it.
• Recommends and participates in documenting incoming and outgoing correspondence and handing it over to the courier, following up with the courier until it is delivered to the concerned entities, and retrieving and archiving the delivery form after it has been signed by the entity, in accordance with the regulations governing this process, the directives of authorized personnel, the specified forms, and key performance indicators.
• Recommends and participates in demonstrating proficiency in data analysis and preparing related reports and presentations, and submitting them within the timeframe specified by authorized personnel.
• Recommends and participates in completing tasks related to Saudi Post, whether (P.O. Box - Collection), through (Receipt - Sorting - Delivery - Completion - Documentation), in accordance with the regulations governing this process, the directives of authorized personnel, the specified forms, and key performance indicators.
• Provides advice and participates in effective initiatives and proposals that contribute to developing the department's operations.
• Recommends and participates in activities related to the proper preparation and arrangement of all outgoing correspondence and incoming decisions before dispatching them to the concerned entities.
• Recommends and participates in determining the mechanism for distributing circulars and decisions issued to the concerned entities.
• Provides advice and participates in developing mechanisms for distributing incoming correspondence and ensuring that correspondence is delivered to the concerned department / internal employees professionally and in a timely manner.
• Recommends and participates in tasks related to processing high-priority correspondence according to its priority and level of importance.
• Recommends and participates in registering and archiving incoming correspondence in both paper and electronic formats, in addition to circulars and decisions issued by the First Official.
• Recommends and participates in activities related to sorting all incoming correspondence.
• Recommends and participates in organizing incoming and outgoing communications, correspondence, and documents in accordance with the Documents and Archives System and its implementing regulations, in coordination with the Documents and Archives Center.
• Complies with workplace rules and conduct, cybersecurity policies, and the procedures applicable to the organizational unit.
• Performs any other tasks assigned by direct supervisors.

Education

Bachelor's degree in Business Administration or related field

Job description

• Manages all incoming and outgoing transactions.
• Recommends and participates in receiving incoming and outgoing correspondence from the concerned entities and working to complete it professionally without errors.
• Recommends and participates in reviewing incoming and outgoing correspondence and recording comments on it.
• Recommends and participates in documenting incoming and outgoing correspondence and handing it over to the courier, following up with the courier until it is delivered to the concerned entities, and retrieving and archiving the delivery form after it has been signed by the entity, in accordance with the regulations governing this process, the directives of authorized personnel, the specified forms, and key performance indicators.
• Recommends and participates in demonstrating proficiency in data analysis and preparing related reports and presentations, and submitting them within the timeframe specified by authorized personnel.
• Recommends and participates in completing tasks related to Saudi Post, whether (P.O. Box - Collection), through (Receipt - Sorting - Delivery - Completion - Documentation), in accordance with the regulations governing this process, the directives of authorized personnel, the specified forms, and key performance indicators.
• Provides advice and participates in effective initiatives and proposals that contribute to developing the department's operations.
• Recommends and participates in activities related to the proper preparation and arrangement of all outgoing correspondence and incoming decisions before dispatching them to the concerned entities.
• Recommends and participates in determining the mechanism for distributing circulars and decisions issued to the concerned entities.
• Provides advice and participates in developing mechanisms for distributing incoming correspondence and ensuring that correspondence is delivered to the concerned department / internal employees professionally and in a timely manner.
• Recommends and participates in tasks related to processing high-priority correspondence according to its priority and level of importance.
• Recommends and participates in registering and archiving incoming correspondence in both paper and electronic formats, in addition to circulars and decisions issued by the First Official.
• Recommends and participates in activities related to sorting all incoming correspondence.
• Recommends and participates in organizing incoming and outgoing communications, correspondence, and documents in accordance with the Documents and Archives System and its implementing regulations, in coordination with the Documents and Archives Center.
• Complies with workplace rules and conduct, cybersecurity policies, and the procedures applicable to the organizational unit.
• Performs any other tasks assigned by direct supervisors.

Required Experience

• Minimum of 6 years of experience in a relevant field.

Education

• Bachelor's degree in Business Administration or any related field.