Administrative Assistant for Malayalees in Medina, Saudi Arabia

JobLeader; Medina; On-site; SAR 60,000 - 100,000; Full time

Job summary

JobLeader is seeking an Administrative Assistant in Medina, Saudi Arabia to support the Malayalee community. The role involves managing schedules, organizing meetings and events, maintaining records, and coordinating with departments to ensure smooth operations.

Ideal candidates have strong organizational and communication skills, experience in admin roles, and the ability to handle confidential information with discretion.

Qualifications

• Fluency in Malayalam required.
• Proficiency in MS Office preferred.
• Excellent organizational skills and multitasking ability.
• Strong written and verbal communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage schedules and appointments for community leaders and members.
• Organize meetings, events, and activities.
• Maintain records and databases related to community projects and initiatives.
• Coordinate with different departments to ensure smooth communication and execution of tasks.
• Handle incoming calls, emails, and inquiries from community members.
• Assist with preparing reports, presentations, and other documents as needed.
• Monitor office supplies inventory and place orders as necessary.
• Perform general administrative tasks such as filing, scanning, and data entry.

Skills

Malayalam fluency

MS Office proficiency

organizational skills

communication skills

confidentiality

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Administrative assistant vacancy in Medina Saudi Arabia

Administrative Assistant for Malayalees in Medina, Saudi Arabia

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities

• Manage schedules and appointments for community leaders and members
• Organize meetings, events, and activities
• Maintain records and databases related to community projects and initiatives
• Coordinate with different departments to ensure smooth communication and execution of tasks
• Handle incoming calls, emails, and inquiries from community members
• Assist with the preparation of reports, presentations, and other documents as needed
• Monitor office supplies inventory and place orders when necessary
• Perform general administrative tasks such as filing, scanning, and data entry

Requirements

• Fluency in Malayalam is required; proficiency in English is preferred but not necessary
• Proven experience as an administrative assistant or similar role
• Familiarity with office management procedures and basic accounting principles
• Excellent organizational skills with the ability to multitask effectively
• Strong communication skills (both written and verbal)
• Proficient in MS Office (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic.

This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.