Administrative Assistant

KBR Inc.; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

KBR Sustainable Technology Solutions (STS) is seeking an Administrative Assistant to maintain organizational documentation, support day-to-day activities, and prepare performance reports. You will work with SAP and other software to manage records and ensure timely distribution of revisions.

The ideal candidate has oil & gas maintenance experience, strong organization, and excellent communication skills, thriving in a multi-cultural environment and contributing to safety and compliance.

Qualifications

• Minimum 5 years’ experience in Oil & Gas maintenance.
• Minimum 3 years’ experience in Oil & Gas maintenance.
• Strong organizational and communication skills.
• Ability to work in a multi-cultural environment and drive results.

Responsibilities

• Maintain and distribute up-to-date documentation for the Organization, ensuring revisions reach recipients promptly.
• Support daily activities documentation, including minutes, reports, manuals, brochures, records, forms and instructions.
• Prepare performance and progress reports with graphs and statistics, ensuring accuracy and consistency.
• Utilize SAP and other systems to create electronic registers and maintain document history.

Skills

Well organized

Excellent communication

Leadership

Maturity under pressure

Problem solving

Multi-cultural environment experience

Education

High School

Diploma

Tools

SAP

Job description

Title: Administrative Assistant

KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.

KBR is looking for - Administrative Assistant

Responsibilities:

• Maintain and distribute the up-to-date documentation related the Organization and ensure that all recipients receive all revisions in a timely manner.
• Assist and support the Organization’s personnel in maintaining documentation related to the day-to-day activities, including, but not limited to, minutes of meetings, reports, manuals, brochures, records, forms, checklists and instructions.
• Assist other personnel in the Organization in preparing and producing performance and progress reports of various activities and projects, and construct appropriate graphs and statistics ensuring their accuracy and consistency.
• Utilize all relevant database management systems, such as SAP, and other software applications to create an electronic register and maintain a history of all related documents, reports and recommendations.
• Collect data and maintain regular activity reports of employees; receive, maintain and record performance appraisal reports on overall performance of the Organization personnel.
• Assist in tracking the Organization employees’ attendance, leaves, absenteeism and vacations; and prepare daily time sheet records.
• Collate and analyze data and records from all concerned personnel and submit regular summaries to the Organization Head.
• Respond to quires and correspondences and assist in routing incoming mail, preparing outgoing mail, maintaining work files, records and other documents as directed by the Organization Head.
• Liaise with Training and Career Development Division to assist in the identification of the training and development needs for the Organization’s personnel, coordinate their enrolment and participation in various training courses and follow-up on their attendance.
• Coordinate with the Material and Services Procurement to prepare and make requisitions for office stationeries and supplies.
• Operate a range of office equipment (such as printers, fax machines, copiers and telephones) to perform administrative tasks and ensure the same is functioning properly in coordination with all concerned personnel.
• Perform other duties as assigned by the Organization Head.
• Ensure the compliance of safe work practices, hazardous work regulations and PPE usage according to SATORP standards.
• Encourage reporting of Near miss, unsafe conditions and acts.

• Participates in Safety audits.
• Attend the Safety and Technical training as scheduled.

Qualifications:

• Minimum 5 years’ experience in Oil & Gas maintenance – High School.
• Minimum 3 years’ experience in Oil & Gas maintenance – Diploma.
• Well organized and proactive with excellent communication skills Proven leadership skills with large organizations Maturity of judgment under pressure and ability to resolve problems
• An ability to achieve business results working in a multi-cultural environment

Belong. Connect. Grow. with KBR!