Administrative Assistant

1687 KBR Arabia Limited; Al Jubayl; On-site; SAR 50,000 - 75,000; Full time

Job summary

KBR Sustainable Technology Solutions (STS) seeks an Administrative Assistant to support document control, meetings, reports, and records management across the organization. You will work with SAP and other systems to maintain electronic registers and ensure timely dissemination of revisions.

The role requires strong organization, proactive communication, and the ability to work in a multi-cultural environment within an Oil & Gas context in Al Jubayl.

Qualifications

• Excellent communication and interpersonal skills.
• Ability to lead and coordinate with multiple teams.
• Strong problem-solving and decision-making abilities.
• Experience working in a multi-cultural environment is a plus.

Responsibilities

• Maintain and distribute up-to-date documentation and revisions for the organization.
• Assist personnel with day-to-day documentation (minutes, reports, manuals, records).
• Prepare performance and progress reports and create graphs/statistics for accuracy.
• Utilize SAP and other software to maintain electronic registers and document histories.
• Collect data and maintain regular activity reports; record performance appraisals.
• Track attendance, leaves, and vacations; prepare daily timesheets.
• Collate data and submit summaries to the Organization Head.
• Handle mail routing and correspondence; maintain files and documents.

Skills

Excellent communication

Leadership

Problem solving

Multicultural teamwork

Education

High School

Diploma

Job description

Administrative Assistant

KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets. KBR is looking for:

Responsibilities

• Maintain and distribute the up-to-date documentation related the Organization and ensure that all recipients receive all revisions in a timely manner.
• Assist and support the Organization’s personnel in maintaining documentation related to the day-to-day activities, including, but not limited to, minutes of meetings, reports, manuals, brochures, records, forms, checklists and instructions.
• Assist other personnel in the Organization in preparing and producing performance and progress reports of various activities and projects, and construct appropriate graphs and statistics ensuring their accuracy and consistency.
• Utilize all relevant database management systems, such as SAP, and other software applications to create an electronic register and maintain a history of all related documents, reports and recommendations.
• Collect data and maintain regular activity reports of employees; receive, maintain and record performance appraisal reports on overall performance of the Organization personnel.
• Assist in tracking the Organization employees’ attendance, leaves, absenteeism and vacations; and prepare daily time sheet records.
• Collate and analyze data and records from all concerned personnel and submit regular summaries to the Organization Head.
• Respond to quires and correspondences and assist in routing incoming mail, preparing outgoing mail, maintaining work files, records and other documents as directed by the Organization Head.
• Liaise with Training and Career Development Division to assist in the identification of the training and development needs for the Organization’s personnel, coordinate their enrolment and participation in various training courses and follow-up on their attendance.
• Coordinate with the Material and Services Procurement to prepare and make requisitions for office stationeries and supplies.
• Operate a range of office equipment (such as printers, fax machines, copiers and telephones) to perform administrative tasks and ensure the same is functioning propery in coordination with all concerned personnel.
• Perform other duties as assigned by the Organization Head.
• Ensure the compliance of safe work practices, hazardous work regulations and PPE usage according to SATORP standards.
• Encourage reporting of Near miss, unsafe conditions and acts.
• Participates in Safety audits.
• Attend the Safety and Technical training as scheduled.

Qualifications

• Minimum 5 years’ experience in Oil & Gas maintenance – High School.
• Minimum 3 years’ experience in Oil & Gas maintenance – Diploma.
• Well organized and proactive with excellent communication skills
• Proven leadership skills with large organizations
• Maturity of judgment under pressure and ability to resolve problems
• An ability to achieve business results working in a multi-cultural environment

Company Values & Culture

Belong. Connect. Grow. with KBR!

KBR — Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company.

We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries.

At KBR, We Deliver.