Administrative Assistant

KBR Technical Services; Riyadh Region; On-site; SAR 36,000 - 60,000; Full time

Job summary

KBR Sustainable Technology Solutions (STS) seeks an Administrative Assistant in Saudi Arabia to support documentation management and daily operational tasks. You will coordinate with various departments, maintain records, and assist in reporting initiatives to ensure data accuracy and timely communication within the Organization.

Ideal candidates bring 5+ years Oil & Gas admin experience, strong organizational and communication skills, and the ability to work in a multi-cultural environment.

Qualifications

• Minimum 5 years' experience in Oil & Gas maintenance - High School.
• Minimum 3 years' experience in Oil & Gas maintenance - Diploma.
• Well organized and proactive with excellent communication skills.
• Proven leadership skills with large organizations.
• Maturity of judgment under pressure and ability to resolve problems.
• An ability to achieve business results working in a multi-cultural environment.

Responsibilities

• Maintain and distribute up-to-date documentation within the Organization.
• Assist in preparing performance and progress reports with charts and statistics.
• Utilize SAP and other software to create and maintain an electronic document register.
• Track attendance, leaves, and time sheets for Organization personnel.
• Coordinate with Training and Career Development to identify development needs.
• Prepare requisitions for office supplies and coordinate with Procurement.

Skills

Communication skills

Leadership

Problem solving

Multicultural environment

Time management

Education

High School

Diploma

Job description

Title: Administrative Assistant

KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.

KBR is looking for - Administrative Assistant

Responsibilities:

• Maintain and distribute the up-to-date documentation related the Organization and ensure that all recipients receive all revisions in a timely manner.
• Assist and support the Organization's personnel in maintaining documentation related to the day-to-day activities, including, but not limited to, minutes of meetings, reports, manuals, brochures, records, forms, checklists and instructions.
• Assist other personnel in the Organization in preparing and producing performance and progress reports of various activities and projects, and construct appropriate graphs and statistics ensuring their accuracy and consistency.
• Utilize all relevant database management systems, such as SAP, and other software applications to create an electronic register and maintain a history of all related documents, reports and recommendations.
• Collect data and maintain regular activity reports of employees; receive, maintain and record performance appraisal reports on overall performance of the Organization personnel.
• Assist in tracking the Organization employees' attendance, leaves, absenteeism and vacations; and prepare daily time sheet records.
• Collate and analyze data and records from all concerned personnel and submit regular summaries to the Organization Head.
• Respond to quires and correspondences and assist in routing incoming mail, preparing outgoing mail, maintaining work files, records and other documents as directed by the Organization Head.
• Liaise with Training and Career Development Division to assist in the identification of the training and development needs for the Organization's personnel, coordinate their enrolment and participation in various training courses and follow‑up on their attendance.
• Coordinate with the Material and Services Procurement to prepare and make requisitions for office stationeries and supplies.
• Operate a range of office equipment (such as printers, fax machines, copiers and telephones) to perform administrative tasks and ensure the same is functioning properly in coordination with all concerned personnel.
• Perform other duties as assigned by the Organization Head.
• Ensure the compliance of safe work practices, hazardous work regulations and PPE usage according to SATORP standards.
• Encourage reporting of Near miss, unsafe conditions and acts.
• Participates in Safety audits.
• Attend the Safety and Technical training as scheduled.

Qualifications:

• Minimum 5 years' experience in Oil & Gas maintenance - High School.
• Minimum 3 years' experience in Oil & Gas maintenance - Diploma.
• Well organized and proactive with excellent communication skills- Proven leadership skills with large organizations- Maturity of judgment under pressure and ability to resolve problems
• An ability to achieve business results working in a multi-cultural environment

Belong. Connect. Grow. with KBR!