Administrative Assistant

Skatch inc.; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Skatch inc. is seeking an experienced administrator to support the Commercial and Sales departments and manage document control. You will coordinate meetings, travel, and calendars while ensuring accurate record management and confidentiality.

The role requires 8–10 years in executive secretarial or document control roles, with strong communication and organizational skills to manage internal and external stakeholders effectively.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 8-10 years of experience in executive secretarial, administrative support, or document control roles.

Responsibilities

• Coordinate meetings, calendars, travel arrangements, and departmental schedules.
• Prepare and maintain correspondence, reports, presentations, and meeting minutes.
• Manage communications with internal and external stakeholders.
• Maintain organized filing systems and accurate departmental records.
• Perform document control activities, including document registration, tracking, distribution, archiving, and version control.
• Monitor action items, approvals, and follow up on departmental deliverables.
• Prepare periodic reports, dashboards, and management updates.
• Support procurement activities, invoice processing, and other administrative tasks.
• Ensure confidentiality and compliance with company policies and document management procedures.

Skills

Executive secretarial

Administrative support

Document control

Education

Bachelor's degree in Business Administration/Management

Job description

Qualification

Qualification: Bachelor's degree in Business Administration, Management, or a related field.

Job Summary

Job Summary: Provide administrative and coordination support to the Commercial and Sales departments while managing document control activities to ensure efficient operations and accurate record management.

Key Responsibilities

• Coordinate meetings, calendars, travel arrangements, and departmental schedules.
• Prepare and maintain correspondence, reports, presentations, and meeting minutes.
• Manage communications with internal and external stakeholders.
• Maintain organized filing systems and accurate departmental records.
• Perform document control activities, including document registration, tracking, distribution, archiving, and version control.
• Monitor action items, approvals, and follow up on departmental deliverables.
• Prepare periodic reports, dashboards, and management updates.
• Support procurement activities, invoice processing, and other administrative tasks.
• Ensure confidentiality and compliance with company policies and document management procedures.

Skills

Skills Experience: 8- 10 years of experience in executive secretarial, administrative support, or document control roles, preferably in industrial, engineering, or commercial environments.