Administrative Analyst - Jeddah Factory

MBRF; Jeddah; On-site; SAR 134,000 - 201,000; Full time

Job summary

MBRF in Jeddah is seeking an experienced Office Administrator to support Maintenance, Utilities and Administration teams. You will manage calendars, travel, meetings, and documentation, and assist with KPI reporting, budget tracking, and financial reporting.

The role requires attention to detail, strong organization, and the ability to work with diverse teams. The ideal candidate holds a bachelor's degree, 2–3 years in office administration, and is fluent in English with advanced MS Office

Qualifications

• Bachelor's degree from a recognised university.
• 2–3 years of experience in office administration and services.
• Experience with KPI reporting and CAPEX budget tracking.
• Advanced proficiency in MS Office and English.

Responsibilities

• Provide administrative support to Maintenance management and handle calendars.
• Coordinate meetings, trainings, and events with cross-functional teams.
• Maintain department records and financial reporting support.
• Track KPIs and support budget monitoring and project documentation.
• Ensure compliance with HSE, food safety rules and procedures.
• Coordinate required training for relevant employees.
• Flexibility with working hours as needed.

Skills

Organisational skills

Communication skills

English proficiency

Multicultural collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

How about building your career at one of the world’s largest food companies?

Come work at MBRF, a company present in the lives of thousands of families around the world. From the simplest moments to the most special ones, we nourish life through quality, innovation, and the people who make everything happen.

What will you be doing at MBRF?

• Provide administrative support to Maintenance management, handling departmental calendars, travel arrangements, leave requests and expense reports
• Coordinate meetings, conferences, training sessions and events with Maintenance, Utilities, HR & Administration teams and local service suppliers
• Maintain the department’s technical library, paper files and electronic documents, ensuring accurate and organised records
• Track and report Maintenance and Utilities KPIs, support CAPEX budget monitoring, project documentation and financial reporting, and manage departmental petty cash
• Follow HSE procedures, PPE requirements and emergency arrangements; support risk assessments and safety improvements, use resources efficiently and report hazards, incidents and deviations
• Comply with Food Safety Golden Rules, FSQ policies, applicable regulations and Food Fraud and Food Defense procedures; participate in food safety activities, protect food integrity and report concerns or suspicious activities
• Complete mandatory and refresher training and coordinate required training for relevant employees
• Be flexible with working hours according to operational needs

What kind of profile are we looking for?

• Bachelor’s degree in any discipline from a recognised university
• Minimum 2-3 years of experience in office administration and services, including support to senior management
• Understanding of administrative processes within Engineering, Maintenance and Utilities, with experience in KPI reporting and familiarity with CAPEX budget tracking, project documentation and financial reporting
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook and Access
• Business proficiency in English

What competencies are key to this role?

• Strong organisational, planning and coordination skills
• Excellent verbal and written communication skills, with the ability to interact effectively at all organisational levels
• Attention to detail in documentation, reporting and administrative follow-upi>
• Ability to work effectively with multicultural teams and internal and external stakeholders
• Commitment to safe working practices, food safety and responsible use of resources

What can you expect from MBRF?

• Being part of a global, collaborative and dynamic working environment
• Strong corporate culture with commitments to customers, employees & environment we serve
• Vertical, horizontal, and cross-functional growth opportunities
• Competitive compensation package