Administration Specialist (Executive Office)

Confidential; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Confidential is seeking an Executive Office Coordinator to coordinate strategic projects, initiatives, and executive tasks in support of Executive Office priorities. You will track action items, deadlines, and deliverables to ensure timely follow-up and execution.

You will maintain organized records and provide administrative support for day-to-day operations, acting as a liaison between the Executive Office Manager and stakeholders to ensure professional communications and cross-functional

Responsibilities

• Coordinate strategic projects, initiatives, and executive tasks in support of Executive Office priorities.
• Track action items, deadlines, and deliverables to ensure timely follow-up and execution.
• Support strategic and governance activities by preparing updates, summaries, and required coordination inputs.
• Maintain organized records, information, and documentation to support effective decision-making and operational continuity.
• Provide administrative support to ensure smooth day-to-day operations within the Executive Office.
• Act as a coordination point between the Executive Office Manager and internal/external stakeholders.
• Support cross-functional alignment by following up with business units, functions, and relevant parties on required inputs.
• Prepare, coordinate, and manage executive communications with professionalism and accuracy.
• Facilitate information flow, meeting coordination, and follow-up communications across stakeholders.
• Maintain confidentiality and professionalism when handling sensitive information and executive communications.
• Support improvements in office coordination, follow-up mechanisms, documentation, and administrative workflows.
• Adopt structured tracking methods for initiatives, tasks, and executive follow-ups.
• Contribute to standardizing templates, reports, communication formats, and filing practices.
• Identify practical improvements to strengthen efficiency, organization, and stakeholder coordination.

Job description

• Coordinate strategic projects, initiatives, and executive tasks in support of Executive Office priorities.
• Track action items, deadlines, and deliverables to ensure timely follow-up and execution.
• Support strategic and governance activities by preparing updates, summaries, and required coordination inputs.
• Maintain organized records, information, and documentation to support effective decision-making and operational continuity.
• Provide administrative support to ensure smooth day-to-day operations within the Executive Office.
• Act as a coordination point between the Executive Office Manager and internal/external stakeholders.
• Support cross-functional alignment by following up with business units, functions, and relevant parties on required inputs.
• Prepare, coordinate, and manage executive communications with professionalism and accuracy.
• Facilitate information flow, meeting coordination, and follow-up communications across stakeholders.
• Maintain confidentiality and professionalism when handling sensitive information and executive communications.
• Support improvements in office coordination, follow-up mechanisms, documentation, and administrative workflows.
• Adopt structured tracking methods for initiatives, tasks, and executive follow-ups.
• Contribute to standardizing templates, reports, communication formats, and filing practices.
• Identify practical improvements to strengthen efficiency, organization, and stakeholder coordination.