Admin & HR specialist

Capital Limited; Jeddah; In loco; SAR 89.000 - 134.000; Tempo pieno

Descrizione del lavoro

Capital Limited in Jeddah is seeking an Administrative & HR Specialist to support HR admin and recruitment activities. You will assist with staff onboarding, documentation, visa/work permit processes, and ensuring compliance with company policies.

The role requires 2–3 years of HR experience, strong communication, and proficiency in Excel and Word, with the ability to work across cultures and manage confidential information.

Competenze

• Bachelor's degree required in a relevant field.
• 2–3 years of HR experience in mining or similar industry preferred.
• Experience with HR systems is preferred.
• Proficient in Excel and Word (intermediate to advanced).

Mansioni

• Assist HR administrative management and recruitment processes.
• Draft employment documents and explain letters per disciplinary procedure.
• Coordinate staff accommodation, travel, visas and work permits.
• Manage leaves, attendance, and HR dashboards.
• Maintain personal files, contract registers, and CNPS declarations.
• Ensure compliance with company policies and procedures.

Conoscenze

Intercultural skills

Written and verbal communication

Organisational skills

Problem solving

Analytical skills

Integrity and confidentiality

Team player

Time management

Formazione

Bachelor’s Degree

Strumenti

Excel

Word

Descrizione del lavoro

Position: Administrative & HR Specialist

Reporting to: Hr Supervisor

location: Jeddah

Primary Responsibility:

Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices

Duties and Responsibilities:

• Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…)
• Write request for explanation letter as per disciplinary procedure
• Responsible for staff accommodation and booking and contracts.
• flights for employees booking as per their roster
• Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him.
• Responsible for making sure that the housekeepers are doing their job well.
• Responsible for drivers planning
• Monitoring and renewal of all fixed term contracts
• Declare and terminate employees to national social security CNPS
• Monitor and update all HR dashboards related to absenteeism, work incident, etc…
• Ensure the completeness of personal files
• Physically and digitally archive personnel files
• Manage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tables
• Work with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frame
• Maintain contract and Work Permit Register
• Draft recruitment notices in accordance with recruitment requests and publish positions
• Receive applications and ensure of preselection of candidates in relation with supervisor
• Manage all Cvs and resume receiving from spontaneous candidates
• Organize hiring interview in relation with HR Manager
• Draft and send offers to selected candidates
• Organize medical checking for selected candidates before hiring
• Ensure the logistical organization of meetings and missions (book a place, invite participants)
• Ensure compliance with all company policies, standards, procedures and rules
• Other duties as required

Knowledge & Skills Required:

• Ability to interact with diverse cultures
• Good written and verbal communication skill
• Outstanding organisational skill
• Problem solving and analytical skill
• Integrity/ Ethical and high degree of confidentiality
• Strong team player
• Ability to prioritise own workload, work independently and meet deadlines

Experience Required:

• Must have at least 2-3 years of experience in a similar role
• Experience in the mining industry would be an advantage
• Previous experience with HR system preferred
• Intermediate to advanced Excel & Word

Education

• Bachelor’s Degree