Admin Executive

Client of MM Management Consultant; Medina; On-site; SAR 67,000 - 100,000; Full time

Job summary

Client of MM Management Consultant is seeking an organized Office Administrator to support day-to-day operations in Medina. You will coordinate documentation, filing, and communications while liaising with local authorities and vendors.

Responsibilities include onboarding support, attendance tracking, scheduling, procurement assistance, and maintaining compliant records. This role requires meticulous record-keeping and a proactive approach to internal communications.

Qualifications

• Experience in office administration and filing systems.
• Ability to liaise with government entities and service providers.
• Support HR tasks such as onboarding and attendance tracking.

Responsibilities

• Manage day-to-day administrative operations and office coordination.
• Liaise with local government entities, vendors and service providers as required.
• Support HR-related administrative tasks including onboarding and records.
• Coordinate scheduling and correspondence for regional team.
• Assist procurement, invoice tracking and basic vendor management.
• Maintain filing systems for contracts and compliance documents.
• Prepare reports, presentations and internal communications.
• Handle general office and admin queries and ensure regulatory compliance.

Skills

Office administration

Documentation

Record-keeping

HR support

Vendor liaison

Meetings scheduling

Procurement

Reporting

Regulatory compliance

Job description

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Key Responsibilities

• Manage day-to-day administrative operations including office coordination documentation and record-keeping
• Liaise with local government entities vendors and service providers as required e g licensing permits facilities
• Support HR-related administrative tasks such as onboarding coordination attendance tracking and maintaining employee records
• Coordinate scheduling meetings and correspondence for the regional team
• Assist with procurement processes invoice tracking and basic vendor management
• Maintain accurate filing systems physical and digital for contracts compliance documents and correspondence
• Support the preparation of reports presentations and internal communications
• Act as a point of contact for general office and administrative queries
• Ensure compliance with local regulatory and documentation requirements relevant to office administration

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