Sales Support Coordinator

Napco National; Doha; On-site; QAR 39,000 - 58,000; Full time

Job summary

Napco National Company is seeking an organized administrative assistant to support the Sales Manager and Sales team in Doha. The role includes managing communications, processing orders, preparing reports, distributing price lists, and coordinating with accounting and customer service on daily orders and special requests.

The candidate should have at least a high school diploma and 0–2 years of related experience, with electrical/mechanical exposure considered mandatory.

Qualifications

• Minimum High School degree.
• 0 to 2 years’ experience in similar field.
• Having electrical/mechanical experience is a must.

Responsibilities

• Prepare daily withdrawals and Sales/collection reports for the Sales Manager.
• Transmit Sales Manager instructions to the sales team.
• Type letters, faxes and circulars as requested.
• Prepare reports for SM upon request.
• Handle calls and mail to/from the Sales Manager.
• File documents related to distributors, communication and approvals.
• Receive incentives, rebates and trade programs with supporting documents.
• Distribute new price lists.
• Relay approved quotations to accounts/SM/team leaders.
• Request and distribute stationery to the sales department.
• Process special production order requests with SM approval for Customer Service.
• Coordinate and follow up with accounting for daily orders, base price, special orders and approvals.
• Support SM for Business plan preparation.
• Coordinate with CSD for item availability, transfer, delivery, and special orders.
• Prepare email for customer complaints or item lab tests to QC.
• Assist SM with Monthly Forecast preparation.

Education

High School degree

Job description

Job Description

• Job Responsibilities & Tasks (Duties include but are not limited to)
• Prepare daily withdrawals Sales / collection reports to the Sales Manager.
• Transmit Sales Manager instructions to sales team.
• Type requested letters, faxes, and circulars.
• Prepare necessary reports to SM upon request.
• Handle outgoing and incoming phone calls and mail to and from the Sales Manager.
• File all documents related to distributors, communication, and approvals.
• Receives signed incentives, volume rebates and trade incentive programs from SM with all supporting documents.
• Distribute new price lists.
• Relay all approved quotations to the accounts department, FSM or Sales Team Leaders.
• Request and distribute stationery to the sales department.
• Receive all special production order requests, get SM approval and then circulate to Customer Service.
• Coordinate & follow up with accounting for Daily order, Base price, Special order and related approvals.
• Supporting SM for Business plan preparation.
• Communicate & coordinate with the CSD for Item availability, transfer, delivery, Special orders etc.
• Prepare email for customer compliant or item lab test to QC.
• Helping SM with Monthly Forecast preparation.

Job Dynamics & Interfaces

3.1 Internal

• Department Unit Head, Sales representative and Sales team leaders, FG Checker, WH truck driver

3.2 External

• Customers
• Required Job Qualifications & Competencies

4.1 Education & Experience

• Minimum High School degree
• A minimum 0 of 2 years’ experience in similar and related field
• Having electrical/mechanical experience is a must.