Sales Coordinator

Swan Global; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

Swan Global in Doha, Qatar, is seeking a Sales Coordinator to support the sales team in preparing quotations, technical submittals, and delivery schedules.

You will coordinate between sales, factory, and clients to ensure on-time delivery, manage test certificates, BOQs, and correspondences, and monitor ongoing projects monthly. The role requires a Bachelor's degree and strong MS Office skills, with teamwork and pressure handling as key strengths.

Qualifications

• Bachelor's degree in Business Management, Commerce, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• 23 years of experience in sales coordination or sales support, preferably within the power, energy, cable, or electrical sectors.
• Strong communication and organizational skills.
• Detail-oriented with the ability to manage multiple tasks simultaneously.
• Excellent coordination and follow-up abilities.
• Knowledge of electrical or cable industry standards (preferred).
• Ability to work effectively within a team and under pressure.

Responsibilities

• Prepare quotations and technical submittals based on instructions from the sales team.
• Arrange required test certificates, electrical specifications, and compliance statements as per client and project requirements.
• Coordinate with the factory and sales department to estimate and confirm delivery periods, keeping the Sales Director informed.
• Issue delivery advice once materials are ready as per the work order.
• Prepare cost and technical offer requisitions for non-standard cable orders.
• Perform metal (copper) calculations for relevant orders.
• Manage inquiries and issue order acknowledgments for confirmed orders.
• Update the cost of all standard stock items on a monthly basis.
• Quote Bill of Quantities (BOQs) as per the pre-quoting form and prepare the PR checklist.
• Draft and maintain correspondences, reports, and other documentation for clients.
• Notify customers once finished goods or cables are ready for delivery.
• Monitor and report on the status of ongoing projects monthly—both quoted and supplied.
• Maintain and update the quotation registry on a monthly basis.
• Coordinate with the Head Office on cost and delivery-related issues.
• Track and monitor pending orders assigned to each salesperson.
• Perform general administrative and clerical duties such as photocopying, mailing, filing, and document management.
• Carry out any other duties and responsibilities as assigned by the management.

Job description

Job Purpose

The Sales Coordinator supports the sales team in their daily operations, ensuring timely preparation and submission of quotations, technical documents, and material delivery schedules. The role is responsible for coordinating between the sales, factory, and clients to ensure smooth order processing and on-time delivery within the committed period.

Key Responsibilities

Prepare quotations and technical submittals based on instructions from the sales team.

Arrange required test certificates, electrical specifications, and compliance statements as per client and project requirements.

Coordinate with the factory and sales department to estimate and confirm delivery periods, keeping the Sales Director informed.

Issue delivery advice once materials are ready as per the work order.

Prepare cost and technical offer requisitions for non-standard cable orders.

Perform metal (copper) calculations for relevant orders.

Manage inquiries and issue order acknowledgments for confirmed orders.

Update the cost of all standard stock items on a monthly basis.

Quote Bill of Quantities (BOQs) as per the pre-quoting form and prepare the PR checklist.

Draft and maintain correspondences, reports, and other documentation for clients.

Notify customers once finished goods or cables are ready for delivery.

Monitor and report on the status of ongoing projects monthlyboth quoted and supplied.

Maintain and update the quotation registry on a monthly basis.

Coordinate with the Head Office on cost and delivery-related issues.

Track and monitor pending orders assigned to each salesperson.

Perform general administrative and clerical duties such as photocopying, mailing, filing, and document management.

Carry out any other duties and responsibilities as assigned by the management.

Minimum Qualifications

Bachelors Degree in Business Management, Commerce, or a related field.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

23 years of experience in sales coordination or sales support, preferably within the power, energy, cable, or electrical sectors.

Strong communication and organizational skills.

Detail-oriented with the ability to manage multiple tasks simultaneously.

Excellent coordination and follow-up abilities.

Knowledge of electrical or cable industry standards (preferred).

Ability to work effectively within a team and under pressure.