Team Assistant

Engel & Völkers West Coast & Sintra; Lisboa; Presencial; EUR 24 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Ongoing training through Engel & Völky

Global team collaboration

Resumo da oferta

Engel & Völkers West Coast & Sintra seeks a meticulous Team Assistant to support the Office Manager and Real Estate Advisors in its Sintra office. You will handle calls, client inquiries, CRM updates, and preparation of brochures and reports, ensuring compliance and timely delivery of materials.

Ideal candidates are highly organized, proactive, and discreet, with fluent English and Portuguese. The role offers an on-site position in Portugal, with ongoing training through Engel &

Qualificações

• University degree required.
• Previous administrative experience, preferably in an international company.
• Fluent in English and Portuguese; additional European languages a plus.
• Proactive and independent worker in a fast-paced, high-pressure environment.
• Organized, flexible, and hands-on in approach to tasks.
• Strong customer service orientation and professional interpersonal skill.
• Creative, resolute, and highly motivated with ownership and initiative.

Responsabilidades

• Handle calls and client inquiries professionally.
• Reach out to client leads and send exposés before assignment.
• Support Sales with property materials (photos, floor plans, documents) and CRM updates.
• Prepare monthly reports and property brochures (exposés).
• Ensure all property and compliance documentation is accurate and up to date.
• Coordinate documentation for money laundering requirements of both buyer and seller.
• Prepare partnership agreements.
• Assist with quarterly compliance documentation and IMPIC reporting.
• Coordinate internal/external events and maintain office supplies.
• Manage key cabinet, meeting room bookings, and office tidiness.

Conhecimentos

Highly organized

Attention to detail

Tech-savvy

Strong communicator

Discreet

Proactive

Formação académica

University degree

Ferramentas

CRM systems

Listing platforms

Google Workspace

Descrição da oferta de emprego

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Engel & Völkers, a global leader in premium real estate with over 48 years of experience and more than 1,000 offices in 35 countries, is seeking a Team Assistant to join our Sintra office. In this key role, you'll support the Office Manager and Real Estate Advisors with various administrative tasks to ensure smooth daily operations. We're looking for someone highly organized, detail-oriented, and proactive—ready to contribute to our team's success with professionalism and a hands-on mindset.

Key Responsibilities

• Handle calls and client inquiries professionally
• Reach out to client leads and send exposés before assignment
• Support Sales with property materials (photos, floor plans, documents) and CRM updates
• Prepare monthly reports and property brochures (exposés)
• Ensure all property and compliance documentation is accurate and up to date
• Co-ordinte documentation for money landering requirements of both buyer and seller
• Prepare partnership agreements
• Assist with quarterly compliance documentation and IMPIC reporting
• Coordinate internal/external events and maintain office supplies
• Manage key cabinet, meeting room bookings, and office tidiness

Key Skills and Characteristics

• Highly organizedwith excellent time management and multitasking skills
• Exceptional attention to detailwith a commitment to delivering accurate and high-quality work
• Focused and reliable, ensuring timely completion of tasks without constant supervision
• Tech-savvy, comfortable using real estate CRM systems, listing platforms, and Google Workspace
• Strong communicator, both written and verbal, with a professional telephone manner
• Discreet and professional, able to handle confidential information with integrity
• Proactive and resourceful, always looking for ways to streamline tasks and improve processes

About You

• University degree
• Previous administrative experience, preferably in aninternational company
• Fluent in English and Portuguese(additional European languages are a plus)
• Aproactive and independent worker who thrives in a fast-paced, high-pressure environment
• Organized, flexible, and willing to take a hands-on approach to any task
• High levels ofcustomer serviceorientation and professional interpersonal skill
• Creative,resolute, andhighly motivatedwith a strong sense of ownership and initiative

We Offer

• Inclusion in a global team
• Ongoing training through Engel & Völkers Academy

Employment type: Full-time

Job function: Administrative

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