Office Manager & Back-Office Support – Portugal

Atlante; Lisboa; Presencial; EUR 28 000 - 36 000; Tempo integral

Resumo da oferta

A corporate office in Lisbon is seeking an Office Manager to ensure the efficient daily operations of the office. Responsibilities include managing relationships with suppliers, handling administrative tasks, and providing support to the management team. The ideal candidate should have at least 3 years of experience in a related field, excellent communication and organizational skills, and proficiency in English. This position requires multitasking abilities and a professional attitude.

Qualificações

• At least 3 years of experience in back-office or a related field.
• Professional attitude and strong communication abilities.
• Proficiency in written and spoken English.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritise tasks.
• Team player with a collaborative mindset.
• Proficiency in written and spoken English.

Responsabilidades

• Ensure daily operations of the Lisbon office run smoothly.
• Provide administrative support to the management team.
• Manage incoming office communication channels.
• Oversee procurement of office supplies and services.
• Maintain and update internal office procedures for compliance.
• Provide administrative support to the management team (docs, meetings, agendas).
• Manage procurement workflows, purchases, entry orders, goods receipts and related docs.
• Ensure archiving of contracts and company documents (physical and digital).
• Support data accuracy in internal systems (e.g., Salesforce).
• Assist fleet management with coordination and documentation.

Conhecimentos

Communication skills

Organizational skills

Multitasking and time-management skills

Team collaboration

Team player

English proficiency

Vendor coordination

Ferramentas

Salesforce

Descrição da oferta de emprego

You support the smooth daily operations of Atlante’s Portugal offices by handling essential office management activities — mainly in Lisbon, but with light coordination also for the Porto office. You assist the local management team with basic administrative tasks, meeting logistics, document handling, communication flows, vendor coordination, and simple fleet‑related activities. With your practical mindset, organization, and sense of ownership, you help ensure a functional, well‑run, and compliant workplace.

Value Creation:

By managing office logistics, administrative processes, and support activities for the management team, you ensure a productive, well‑structured, and well‑coordinated work environment.

Core Responsibilities:

Office Management & Workplace Operations

• Ensure the proper daily functioning of the Lisbon office, with light coordination also for the Porto workspace.
• Manage relationships with landlords, facility providers, and office service suppliers.
• Oversee procurement of office supplies, equipment, and basic services.
• Handle office-related contracts, renewals, and invoices in coordination with Finance.
• Maintain and update internal office procedures, ensuring an organized and compliant environment.

Back-Office & Administrative Support

• Provide administrative support to the management team, including documentation, meeting logistics, and agenda support when required.
• Manage administrative workflows such as purchase requests, entry orders, goods receipts, and related documentation.
• Ensure accurate physical and digital archiving of contracts and company documents.
• Support data accuracy and alignment in internal systems and tools (e.g., Salesforce or other platforms used locally).
• Offer basic support to fleet management (coordination with suppliers, documentation handling, scheduling maintenance when required).

Communication & Coordination

• Manage incoming office communication channels (mail, certified mailbox, shared inboxes).
• Act as a coordination point between internal stakeholders (local management, central teams, suppliers).
• Support smooth internal communication related to office operations and administrative activities.

Requirements:

• At least 3 years of experience as back-office or in a related field;
• Professional attitude;
• Excellent written and verbal communication skills;
• Excellent organizational skills;
• Multitasking and time-management skills, with the ability to prioritize tasks;
• Able to contribute positively as part of a team, helping out with various tasks as required;
• Proficiency in written and spoken English.

Governance & Scope:

• Area of responsibility: Office Management, Administrative Support
• Geographic scope: Portugal
• Key interactions: Management Team Portugal, HQ functions (mainly HR/Finance)
• External representation: not expected

Reports to:

CEO Portugal

Office:

Lisbon

This announcement is addressed to both sexes, in accordance with Law 903/77 and Legislative Decree 198/2006, and to people of all ages and nationalities, in accordance with Legislative Decrees 215/03 and 216/03