Supply Operations Officer - French Speaker

team.it; Lisboa; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Personal accident insurance

Telecommunication plan

Training and development

Job summary

team.it is seeking a Supply Operations Officer in Lisbon to manage office supplies, inventories, and supplier relationships while driving cost control and operational efficiency. The role emphasizes Excel-based data analysis, dashboards, and robust reporting.

The candidate will coordinate procurement, track invoicing, and support process improvements in a fast-paced, multinational environment, with a focus on accuracy and stakeholder collaboration.

Qualifications

• Experience in procurement, logistics, or workplace services roles.
• Experience with inventory, PO management, and invoicing.
• Strong Excel data analysis and reporting skills.
• Knowledge of contract administration and accounting principles.

Responsibilities

• Manage office supplies, reprography services, press subscriptions, and workplace materials.
• Monitor inventory levels and coordinate procurement for timely availability.
• Coordinate maintenance and repair for office equipment and validate invoices.
• Maintain operational databases, inventory records and contract information.
• Collaborate with suppliers on sourcing, pricing, delivery, invoicing and service quality.
• Develop dashboards and reporting tools for cost control and decision making.
• Support process optimization and continuous improvement initiatives.

Skills

procurement

logistics

supply operations

workplace services

inventory management

purchase orders

invoicing

contract administration

accounting principles

Microsoft Excel

data analysis

dashboards

stakeholder management

French

English

Tools

Excel Power Pivot

Job description

Supply Operations Officer - Is that you?

Key Responsibilities

• Manage office supplies, reprography services, press subscriptions, and workplace-related materials in line with established policies and standards.
• Monitor inventory levels, coordinate procurement activities, and ensure the timely availability of supplies, equipment, and services.
• Coordinate maintenance, troubleshooting, and repair activities for office equipment while validating related invoices and costs.
• Maintain accurate operational databases, inventory records, contract information, and supporting documentation.
• Collaborate with suppliers and internal stakeholders regarding sourcing, pricing, delivery, invoicing, and service quality.
• Develop and maintain operational dashboards and reporting tools to support cost control, monitoring, and decision-making.
• Contribute to process optimization, operational efficiency initiatives, archive management, and continuous improvement projects.

Required Skills & Experience

• At least 3 years of experience in procurement, logistics, supply operations, or workplace services.
• Hands-on experience with inventory management and stock monitoring processes.
• Solid knowledge of purchase order management and supplier coordination.
• Experience validating, tracking, and managing invoicing and re-billing activities.
• Understanding of contract administration and documentation management.
• Knowledge of accounting principles relevant to operational and procurement activities.
• Advanced proficiency in Microsoft Excel, including data analysis and reporting.
• Experience creating and maintaining operational reports, dashboards, and performance indicators.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills, both internally and externally.
• Fluency in French and professional proficiency in English.
• Strong attention to detail, rigor, teamwork, and a proactive approach to problem-solving.

Nice to Have

Experience with Excel Power Pivot or other advanced reporting tools.

• Background in workplace management, facilities operations, or corporate services environments.
• Exposure to contract lifecycle management platforms and supplier governance processes.
• Knowledge of cost optimization, budgeting, and operational efficiency methodologies.
• Experience supporting document archiving and records management initiatives.
• Familiarity with process improvement frameworks and continuous improvement practices.
• Experience working within multinational organizations and cross-functional environments.
• Availability for occasional international travel.

What do we have to offer you:

- Personalized Talent Management. We value and privilege a close and regular follow-up; we are a team from day one.

- Broad and flexible benefits package. Health insurance, life and personal accident insurance, discounts and benefits, telecommunications plan and much more.

- We invest in training and in your career. Certified training, online training platforms, Pearson VUE exam center... We bet on you!

- Sustainability and community involvement. We want to give meaning to our work and invest in an inclusive consulting project. For that, we need your help.

team.it, back to basics!

Will you join us?

At Team IT we defend equality and value diversity.

We create a safe, diverse environment where opportunities are equal for everyone!

We do not discriminate based on age, ethnicity, sexual orientation, gender, disability, or any factor other than merit.

All applications with skills for the position are welcome!