Supply Operations Officer- French Speaker

Team-IT; Lisboa; Hybrid; EUR 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Discounts and perks

Telecommunications plan

Job summary

Team IT seeks a Supply Operations Officer who will manage procurement, inventory, and office services in a hybrid setup in Lisbon or Porto. You will coordinate suppliers, track costs, and develop dashboards to support cost control and decision-making. Fluency in French and strong Excel skills are essential.

Responsibilities include maintaining records, validating invoices, and driving process improvements across operations while collaborating with internal teams and external partners.

Qualifications

• At least 3 years of experience in procurement, logistics, supply operations, or workplace services.
• Hands-on experience with inventory management and stock monitoring processes.
• Strong knowledge of purchase order management and supplier coordination.
• Experience validating, tracking, and managing invoicing and re-billing activities.
• Understanding of contract administration and documentation management.
• Proficiency in Excel for data analysis and reporting.
• Fluency in French and professional proficiency in English.

Responsibilities

• Manage office supplies, reprography services, press subscriptions, and workplace materials.
• Monitor inventory levels, coordinate procurement, and ensure timely availability of supplies.
• Coordinate maintenance and repair of office equipment; validate invoices and costs.
• Maintain operational databases, inventory records, and contract information.
• Collaborate with suppliers and internal stakeholders on sourcing, pricing, delivery, and service quality.
• Develop and maintain dashboards and reporting tools for cost control and decision-making.
• Contribute to process optimization and continuous improvement initiatives.

Skills

procurement

logistics

inventory management

purchase order management

invoicing

contract administration

accounting principles

Excel

dashboards

reporting

stakeholder management

French language

Tools

Power Pivot

Excel

Job description

## **Supply Operations Officer- French Speaker**spontaneous application**We want to do different with the essential's things.**We are committed to a sustainable corporatism strategy. We believe that success is based on building a team focused on collective well-being, personal and professional development, and based on a work philosophy that enhances the healthy management of our lives. Work-life balance, beginner's mind and community involvement are our identity, our foundations, and our culture.**Key Responsibilities*** Manage office supplies, reprography services, press subscriptions, and workplace-related materials in line with established policies and standards.* Monitor inventory levels, coordinate procurement activities, and ensure the timely availability of supplies, equipment, and services.* Coordinate maintenance, troubleshooting, and repair activities for office equipment while validating related invoices and costs.* Maintain accurate operational databases, inventory records, contract information, and supporting documentation.* Collaborate with suppliers and internal stakeholders regarding sourcing, pricing, delivery, invoicing, and service quality.* Develop and maintain operational dashboards and reporting tools to support cost control, monitoring, and decision-making.* Contribute to process optimization, operational efficiency initiatives, archive management, and continuous improvement projects.**Required Skills & Experience*** At least 3 years of experience in **procurement, logistics, supply operations, or workplace services**.* Hands-on experience with **inventory management** and stock monitoring processes.* Solid knowledge of **purchase order management** and supplier coordination.* Experience validating, tracking, and managing **invoicing and re-billing activities**.* Understanding of **contract administration** and documentation management.* Knowledge of **accounting principles** relevant to operational and procurement activities.* Advanced proficiency in **Microsoft Excel**, including data analysis and reporting.* Experience creating and maintaining operational reports, dashboards, and performance indicators.* Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.* Excellent communication and stakeholder management skills, both internally and externally.* Fluency in **French** and professional proficiency in **English**.* Strong attention to detail, rigor, teamwork, and a proactive approach to problem-solving.**Nice to Have*** Experience with **Excel Power Pivot** or other advanced reporting tools.* Background in workplace management, facilities operations, or corporate services environments.* Exposure to contract lifecycle management platforms and supplier governance processes.* Knowledge of cost optimization, budgeting, and operational efficiency methodologies.* Experience supporting document archiving and records management initiatives.* Familiarity with process improvement frameworks and continuous improvement practices.* Experience working within multinational organizations and cross-functional environments.* Availability for occasional international travel.Important notes:- It's a hybrid project in **Lisbon** or **Porto**.***What do we have to offer you:*****- Personalized Talent Management**. We value and privilege a close and regular follow-up; we are a team from day one.**- Broad and flexible benefits package.** Health insurance, life and personal accident insurance, discounts and benefits, telecommunications plan and much more.**- We invest in training and in your career**. Certified training, online training platforms, Pearson VUE exam center... We bet on you!- **Sustainability and community involvement.** We want to give meaning to our work and invest in an inclusive consulting project. For that, we need your help.***team.it, back to basics!****At Team IT we defend equality and value diversity.**We create a safe, diverse environment where opportunities are equal for everyone!**We do not discriminate based on age, ethnicity, sexual orientation, gender, disability, or any factor other than merit.**All applications with skills for the position are welcome!***Agile Master*** Facilitate Agile ceremonies, including sprint planning, daily stand-ups, reviews, and retrospectives.* Coach teams on Agile principles, practices, and ways of working.* Support Product Owners in backlog refinement, prioritization, and delivery planning.* Identify, manage, and remove impediments that impact team performance and delivery.* Monitor team progress and drive continuous improvement initiatives.* Track and report delivery performance through metrics, data analysis, and reporting.* Foster transparent, effective, and empathetic communication to maintain trust and team engagement.**Required Skills & Experience*** 3+ years of proven experience as an Agile Master, Scrum Master, or similar Agile coaching role.* Strong ability to facilitate team collaboration and coordination.* Experience supporting product backlog management and delivery planning activities.* Understanding of software development and delivery lifecycles.* Ability to guide teams through change management and continuous improvement initiatives.* Knowledge of Agile principles and team dynamics within cross-functional environments.* Experience with Agile management tools such as **Jira**, **Confluence**, **Azure DevOps**, or similar platforms.* Good understanding of CI/CD, DevOps, and Test-Driven Development (TDD) concepts.* Familiarity with software engineering processes, terminology, and delivery workflows.* Experience using delivery metrics and Agile reporting, including velocity, burndown charts, and performance indicators.* Knowledge of data analysis and reporting techniques to support team performance tracking.**Nice to Have*** Professional Scrum Master (PSM I) certification.* Additional Agile certifications.* Experience with Agile frameworks including Scrum, Kanban, SAFe, and LeSS.* Strong communication and stakeholder management skills.* Excellent facilitation and organizational capabilities.* Strong problem-solving and conflict-resolution abilities.* Adaptability, resilience, and continuous learning attitude.* Ability to build trust and promote a positive team culture.* Experience driving continuous improvement and iterative delivery practices.* **Horizontal structure.** Everyone has a voice and is heard. We are looking for ambitious people who want to help us achieve what has not yet been done.* **Personalized support.** We value close and regular follow-up. We are a team from day one.* **Comprehensive and flexible benefits package.** Health insurance, life insurance, discounts and perks, telecommunications plan, and much more.* **Investment in learning and career development.** Certified training, online learning platforms, Pearson VUE exam center... we invest in you!* **Sustainability and community involvement.** We want meaningful work and to invest in an inclusive consulting project - and we need your help to make it happen.At Team IT, we stand for equality and value diversity. We create a safe and inclusive environment where opportunities are equal for everyone. We do not discriminate based on age, ethnicity, sexual orientation, gender, disability, or any factor other than merit. All applications from candidates with the right skills for the role are welcome.We want to do things differently, focusing on what truly matters. We return to our roots with a sustainable corporate strategy at our core. Work-life balance, beginner's mind, and community involvement are our identity and our starting point for this journey.**Location:** Porto (Hybrid)**Experience Level:** Senior**Language:** English (minimum B2)**Key Responsibilities**Queremos fazer diferente com o essencial.Apostamos numa estratégia de corporativismo