Source To Settle (StS) Associate Specialist - Invoice Processing

organon; Portugal; On-site; EUR 30,000 - 46,000; Full time

Job summary

Organon is seeking an Associate Specialist to ensure StS processes comply with accounting standards, SOX and statutory requirements within a regional scope. You will help oversee service delivery from our BPO and collaborate with markets to understand the business model and dynamics.

The role emphasizes process improvement, internal controls, audits, and cross-functional collaboration with vendors and stakeholders across Athena and STS systems.

Qualifications

• Bachelor's degree in Business Administration, Accounting or Finance.
• 1–2 years of experience in a finance or accounting department of a multinational company.
• Experience with Internal or External Audit valued.
• Strong financial controls knowledge and attention to detail.
• Experience with SAP S/4HANA, Coupa, WHT and VAT valued.
• Fluent in English; Portuguese/Spanish a distinct advantage.

Responsibilities

• Deliver services following Service Level, Controls and Governance.
• Manage process risk by adhering to policies and internal controls and ensure SOX compliance.
• Support process improvement and project management discipline.
• Collaborate with internal/external auditors to support audit results.
• Support training, accuracy, and timely delivery of work outputs.
• Identify opportunities to drive efficiencies through continuous improvement.
• Maintain global SOPs and Regional Work Instructions with the StS Global Process Owner.
• Provide consultative support to outsource partners (Genpact Dalian).
• Resolve escalated queries in accordance with SLAs.
• Collaborate with vendors and STS systems to resolve issues.

Skills

Financial controls

Audit experience

Process improvement

English fluency

Education

Bachelor's degree in Business Administration / Accounting / Finance

Tools

SAP S4 Hana

Coupa

ServiceNow

Job description

Position

The Associate Specialist will contribute to ensuring all StS processes and transactions comply with accounting standards, policies, SOX and statutory requirements. Will also provide input to the global process owner group for operational opportunities for process and control design, as well as vendor experience. The StS team will be organized regionally, so the Associate Specialist will be working within a regional scope. As well as having responsibility for successful delivery of StS operations for their region, the Associate Specialist will help to oversee service delivery from our BPO partner and will work collaboratively with Organon vendors & markets to have a full understanding of the business model & dynamics.

Responsibilities

The primary activities include but are not limited to the following:

• Deliver services in accordance with agreed Service Level, Controls and Governance.
• Help to manage process risk by adhering to policies and internal controls, comply with StS guidelines, ensuring process and SOX controls are executed in a timely and accurate fashion to ensure our control environment remains robust
• Bring a process improvement focus, supporting implementation of best practices and a project management discipline.
• Collaborate with internal and external auditors to support successful audit results and compliance with US GAAP and company policies.
• Support training, accuracy, and timely delivery of work outputs.
• Engage and initiate with process owners and other ESS FS Center colleagues to help identify opportunities to drive efficiencies through continuous improvement.
• Ensure professional and detailed process and related internal control documentation exits such as global SOPs, Regional Work Instructions in coordination with the StS Global Process Owner & ICC.
• Provide consultative support to our outsource partners in Genpact Dalian and ensure timely resolution of issues
• Resolve escalated queries in accordance with agreed SLAs
• Collaborate cross functionally within the company/vendors/employees to resolve process and/or technical issues across Athena and associated STS systems

Support Internal Stakeholders

• Participate in process changes and improvements
• Deliver 'world-class service' experience for vendors, fellow employees, and stakeholders.
• Cross-functional collaboration
• Perform a variety of responsibilities within the Source to Settle (StS) tower as requested

Required Education, Experience, and Skills

Preferred Education, Experience:

• Bachelor's Degree in Business Administration, Accounting or Finance
• 1-2 years of experience in a finance or accounting department of a multinational company valued; Fresh graduates are encouraged to apply
• Experience with Internal or External Audit valued.
• Good financial background with experience in accounting processes valued.
• Experience in SAP S4 Hana, Coupa, WHT and VAT valued
• Fluent in English with Portuguese/ Spanish a distinct advantage when supporting BPO and STS Stakeholder
• Demonstrated ability to maintain financial controls.
• Experience with continuous process improvement projects
• Pay attention to details, produces accurate deliverables, and consistently meet deadlines.
• Proactive style in implementing new processes.
• Preferred experience with SAP S/4 HANA, and Ticket Management Software (ServiceNow)
• Experience working in shared service environment
• Good communication skills for both written & verbal.

Required Abilities

• Work under pressure to meet deadlines
• Problem solving and critical thinking
• Teamwork orientation with Strong customer service and collaboration mind-set
• Process improvement and drive for results.
• Proactive and self-driven approach
• Ensure efficiency, compliance, and control through process standardization
• High attention to detail and accuracy

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.