Global Talent Services Specialist – Immigration Support

Organon Northwest Europe; Lisboa; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Flexible Work Arrangements

VISA Sponsorship

Job summary

A global healthcare company based in Lisbon is seeking a Global Talent Services Specialist to provide immigration support and enhance the candidate experience. This role involves pre- and post-hire responsibilities, including managing immigration cases and ensuring a smooth onboarding process. The ideal candidate will have at least 3 years of experience in HR or customer service, with a focus on immigration processes. This is a dynamic position offering opportunities for growth in HR and immigration roles.

Qualifications

• 3+ years of hands-on experience with immigration processes and documentation.
• Excellent communication and customer service skills.
• Ability to juggle multiple tasks.
• Detail-oriented and organized.
• Excellent communication and customer service skills.

Responsibilities

• Prep job requisitions and schedule candidate interviews.
• Manage immigration cases and track progress.
• Guide new hires through their first day.
• Oversee immigration cases, prep documents, and liaise with legal partners.

Skills

Fluent in English

Experience in HR

Customer service skills

Detail-oriented

Tech-savvy with Microsoft Office

Multi-tasking

Education

Degree in a relevant field

Tools

Workday

MS Office

Job description

Overview

Global Talent Services Specialist – Immigration Support

Ready to make a global impact while helping people feel truly welcomed? We’re looking for someone who is passionate about creating smooth, supportive experiences for candidates, employees, and hiring managers. This role starts off as a Global Talent Attraction Coordinator, where you will be the friendly face behind interview scheduling, offer letters, and onboarding. You will then move into an Immigration Specialist role, overseeing U.S. immigration matters, with the opportunity to take on global immigration responsibilities in the future.

What You’ll Be Doing

Phase 1: Talent Attraction Coordinator

• Be the behind-the-scenes hero for our hiring teams, prepping job requisitions, scheduling candidate interviews, and crafting offer letters.
• Guide new hires through their first day at Organon, making sure they feel part of the family from Day One.
• Keep things running smoothly by resolving issues, answering questions, and providing a great new joiner onboarding experience.
• Coordinate background checks and ensure our HR applicant tracking system (Workday) is up to date and ready for the first day of the new hire.
• Be the go-to expert for end-to-end hiring administration and candidate experience.

Phase 2: Immigration Specialist

• Manage immigration cases internally, tracking progress, prepping documents, and keeping everyone updated on progress.
• Assist in the preparation and submission of necessary documentation for visas, work permits, and residency applications, making the process as stress-free as possible.
• Stay sharp on immigration laws and partner with legal experts to keep everything compliant.
• Be the bridge between our people and our legal partners, solving issues and smoothing out delays.

What We Require Of You

• Fluent in English
• Experience in HR, Shared Services, or customer care
• 3+ years of hands-on experience with immigration processes and documentation
• Detail-oriented, organized, and able to juggle multiple tasks
• Excellent communication and customer service skills; you listen, you care, you deliver
• Tech-savvy with Microsoft Office and ideally Workday

Nice To Have

• A degree (or equivalent experience) in a relevant field
• Fluent in Spanish and Portuguese
• Experience with U.S. immigration processes and documentation
• Experience working across cultures and countries
• Ability to analyze complex situations and make smart decisions
• A proactive mindset; you know when to escalate and when to solve

Why You Will Love This Role

You will be part of a team that’s all about people, helping candidates feel welcomed, supported, and excited to join us. You’ll grow your skills in both HR and immigration, work with global teams, and make a real difference in someone’s journey.

Secondary Job Description

Who We Are: Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

Search Firm Representatives Please Read Carefully

Organon LLC does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Additional Details

• Annualized Salary Range (Global) and (Canada) vary by local market
• Employee Status: Regular
• Relocation: No relocation
• VISA Sponsorship: Available in accordance with local policy
• Travel Requirements: Organon employees must satisfy travel and credentialing requirements, including vaccination prerequisites
• Shift: Flexible Work Arrangements
• Valid Driving License
• Hazardous Materials: None specified
• Number Of Openings: 1
• Requisition ID: R537930