Senior EA to Tech Executive | Remote, Multinational Duties

UltaHost; Lisboa; Remote; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Remote work

Long-term position

Direct work with principal

International teams

Job summary

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior tech executive. You will manage complex calendars, coordinate international travel, and handle confidential personal tasks with impeccable English and discretion.

This remote role requires 3+ years of EA/PA experience, proactive problem solving, and a polished, professional style. NDA is required; you will work across time zones with teams and partners worldwide.

Qualifications

• Perfect written and spoken English required; near-native fluency.
• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive or founder.
• Highly proactive with strong problem-solving abilities.
• Exceptional attention to detail and organizational discipline.
• Flexible with working hours and scope; able to handle ad-hoc requests.
• Discreet and comfortable signing an NDA.

Responsibilities

• Executive Support: manage principal's calendar, meetings, and reminders across time zones.
• Draft, edit, and respond to professional correspondence in English on behalf of the principal.
• Coordinate internal and external meetings, prepare agendas, and follow up on actions.
• Liaise with team members, partners, vendors, and clients on the principal's behalf.
• Screen communications and prioritize what reaches the principal.
• Maintain confidential documents, contracts, and business records.

Skills

Perfect English

EA/PA experience

Proactive problem solving

Attention to detail

Flexible hours

Discretion & NDA

NDA readiness

Tools

Notion

Telegram

Slack

Gmail/Outlook

Calendar apps

Expense & travel platforms

Job description

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior tech executive. You will manage complex calendars, coordinate international travel, and handle confidential personal tasks with impeccable English and discretion.

This remote role requires 3+ years of EA/PA experience, proactive problem solving, and a polished, professional style. NDA is required; you will work across time zones with teams and partners worldwide.