Remote EA to Tech Executive — Global Scope & Growth

UltaHost; Portugal; Hybrid; EUR 45,000 - 70,000; Full time

Job summary

UltaHost seeks an Executive & Personal Assistant to support a senior tech executive across professional and personal affairs. This hybrid role requires exceptional organization, proactive problem solving, and absolute discretion, with English fluency and NDA compliance.

The role involves calendar management, travel coordination, and liaison across teams and vendors. The ideal candidate will manage both business and personal tasks, coordinate international trips, and adapt to a fast-paced

Qualifications

• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder.
• Perfect written and spoken English - near-native fluency only.
• Discreet, trustworthy, and comfortable signing an NDA.
• Reliable home office setup with stable internet and a quiet working environment.
• Experience supporting tech, SaaS, or hosting industry executives.

Responsibilities

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones.
• Draft, edit, and respond to professional correspondence in English on behalf of the principal.
• Coordinate internal and external meetings, prepare agendas, and follow up on action items.
• Liaise with team members, partners, vendors, and clients on the principal's behalf.
• Screen incoming communications and prioritize what reaches the principal.
• Maintain confidential documents, contracts, and business records.
• Coordinate international travel: flights, hotels, transfers, visas, and detailed itineraries.
• Handle personal errands, bookings, deliveries, and reservations.
• Oversee personal shopping, gift sourcing, and special occasion planning.
• Liaise with household staff and service providers where needed.

Skills

English proficiency

Discretion

Organization

Communication

Tools

Notion

Telegram

Slack

Gmail/Outlook

Calendar apps

Expense & travel platforms

Job description

UltaHost seeks an Executive & Personal Assistant to support a senior tech executive across professional and personal affairs. This hybrid role requires exceptional organization, proactive problem solving, and absolute discretion, with English fluency and NDA compliance.

The role involves calendar management, travel coordination, and liaison across teams and vendors. The ideal candidate will manage both business and personal tasks, coordinate international trips, and adapt to a fast-paced