Executive Assistant to CEO - Remote & Global Ops

Beats Medical; Lisboa; Remote; EUR 42,000 - 54,000; Full time

Job summary

Beats Medical is seeking an Executive Assistant to support the CEO and senior leadership. The role requires autonomy in a fast-paced setting, managing calendars, travel, and communications to ensure timely delivery of deliverables.

The ideal candidate has 4+ years’ experience supporting executives, excellent organisational skills, and strong English communication. Based in Lisbon with remote options, this role suits a tech-savvy, detail-oriented professional who thrives on deadlines.

Qualifications

• 4+ years’ experience supporting senior executives in a fast-paced environment.
• Excellent organisational, planning, and project management skills.
• Strong written and verbal communication skills in English; ability to draft high-quality content.
• Proactive and resourceful, with the ability to work independently and manage competing priorities.
• Experience with CRM systems, ideally HubSpot.
• Professional and confident in client-facing situations.

Responsibilities

• Provide executive support to the CEO and senior leadership team, prioritising and coordinating tasks across time zones.
• Maintain calendars, manage emails, coordinate travel, and prepare materials for meetings.
• Support client communications, CRM data integrity, and outreach follow-ups.
• Manage document libraries, proofreading, and ensuring brand-consistent documentation.
• Identify and implement process improvements to enhance efficiency and cross-functional coordination.

Skills

Executive support

Organisational skills

English communication

Independent & proactive

MS Office

HubSpot CRM

Client-facing

Attention to detail

Time management

Education

Bachelor’s degree in Business Administration/Communications

Tools

HubSpot CRM

Microsoft Office

Job description

Beats Medical is seeking an Executive Assistant to support the CEO and senior leadership. The role requires autonomy in a fast-paced setting, managing calendars, travel, and communications to ensure timely delivery of deliverables.

The ideal candidate has 4+ years’ experience supporting executives, excellent organisational skills, and strong English communication. Based in Lisbon with remote options, this role suits a tech-savvy, detail-oriented professional who thrives on deadlines.