Executive Assistant to Founder for a Marketing Agency (Remote)

Paired; Portugal; A distancia; EUR 30.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Fully remote role

Career growth opportunities

Work with premium brands

Descripción de la vacante

Paired is seeking an experienced executive assistant to support a founder in a fast-paced, luxury lifestyle context. You will coordinate international travel, manage calendars across Dubai and Europe, handle confidential tasks, and operate with high autonomy in a fully remote role.

Ideal candidates bring 2+ years of founder-level support, exceptional organization, and excellent English communication. The role emphasizes discretion and proactive problem-solving in a dynamic environment.

Formación

• 2+ years supporting a founder, executive, entrepreneur, or C-level professional.
• Fluent English with strong written and spoken communication.
• Able to coordinate across Dubai and European time zones.
• Highly proactive, organized, discreet and reliable.

Responsabilidades

• Coordinate personal travel arrangements, visas, and itineraries for the founder.
• Manage complex scheduling across multiple time zones with minimal supervision.
• Handle personal administrative tasks and vendor communications for lifestyle operations.
• Stay highly responsive, organized, and confidential in a fast-paced environment.
• Anticipate problems and execute independent solutions under pressure.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Time zone coordination

Remote work

Emotional intelligence

Descripción del empleo

About Our Clients

Our client is the founder of a Dubai-based agency operating in a fast-paced international environment. The founder moves fast, communicates directly, and has very high standards. The right person for this role genuinely enjoys operating in high-responsibility environments and takes pride in making chaos look effortless.

This role is for someone who is naturally proactive, highly organized under pressure, emotionally steady, and extremely responsive. You will be managing personal logistics, travel, scheduling, household coordination, and lifestyle operations with minimal oversight.

If you need step-by-step instructions, frequent check-ins, or structured corporate environments, this role will not be a fit.

Responsibilities

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
• Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
• Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
• Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
• Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
• Handle time-sensitive and last-minute logistical requests efficiently
• Maintain accurate calendar management across different time zones
• Anticipate problems before they arise and execute solutions independently
• Ensure a high level of confidentiality, professionalism, and discretion at all times

High-Level Execution

• Proactively identify and resolve challenges before they arise
• Work autonomously and make confident, well-informed decisions swiftly
• Communicate with clarity, precision, and professionalism
• Uphold the highest standards of discretion and confidentiality consistently
• Remain composed and effective in high-pressure situations
• Exude natural assertiveness with a calm and measured approach
• Bring extensive experience working remotely over multiple years
• Possess in-depth knowledge of the hospitality, luxury, and travel industries
• Efficiently coordinate and manage international vendors independently

Requirements

• At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional
• Availability across Dubai and European time zones required
• Strong experience working remotely across multiple time zones
• Polished, presentable and professional appearance
• Socially sophisticated, boasting high emotional intelligence
• Proven track record in affluent and high-achieving settings
• Must be highly responsive, detail-oriented, and reliable
• Excellent spoken and written English with strong communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Highly proactive, resourceful, and capable of operating independently without constant supervision
• Comfortable working in a high-responsibility environment with changing schedules and urgent requests
• Strong internet research and problem-solving skills
• Able to maintain professionalism and composure under pressure
• Experience coordinating international travel and lifestyle logistics is highly preferred
• Candidates with only junior VA or entry-level administrative experience may not be considered

This Role Is NOT a Fit For:

• Junior VAs looking for training
• Candidates who require constant direction
• People who struggle with urgency or changing priorities
• Candidates who prefer highly structured corporate environments
• Candidates unavailable outside rigid working hours
• Applicants without prior executive/founder support experience

Benefits

• Competitive salary.
• Work with fast-scaling, premium brands
• Fully remote role with a dynamic, growth-driven team
• Clear opportunities for career growth and advancement