Porto Office Assistant — Organized Multitasker

SafeBox; Porto; On-site; EUR 12,000 - 16,000; Full time

Benefits offered by this job

Competitive salary

Job summary

SafeBox in Porto, Portugal is seeking an Office Assistant to support daily operations, manage calls, organize files, schedule meetings, and assist with presentations and reports.

The role requires a high school diploma, proven admin experience, strong MS Office skills, and excellent communication. You will work full-time Monday to Friday, with focus on organization and teamwork; Portuguese fluency is preferred, English a plus.

Qualifications

• High school diploma or equivalent; Office Administration qualifications a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Strong MS Office proficiency (Word, Excel, Outlook).
• Excellent verbal and written communication; highly organized and detail oriented.

Responsibilities

• Answering phone calls and redirecting them when necessary.
• Managing correspondence via email or post.
• Organizing and maintaining physical and digital files and records.
• Scheduling appointments and meetings.
• Assisting with the preparation of presentations, reports, and other documents.
• Monitoring office supplies inventory and placing orders when needed.
• Ensuring the office is tidy and organized at all times.
• Assisting with travel arrangements for staff members when required.
• Other administrative tasks as assigned by the management team.

Skills

Organized

Detail-oriented

Time management

Multitasking

Communication skills

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

Job description

SafeBox in Porto, Portugal is seeking an Office Assistant to support daily operations, manage calls, organize files, schedule meetings, and assist with presentations and reports.

The role requires a high school diploma, proven admin experience, strong MS Office skills, and excellent communication. You will work full-time Monday to Friday, with focus on organization and teamwork; Portuguese fluency is preferred, English a plus.