PERSONAL ASSISTANT / CHIEF OF STAFF JÚNIOR

vxcomunicacao; Lisboa; On-site; EUR 20,000 - 30,000; Full time

Job summary

A leading creative agency in Lisbon is seeking a highly organized Personal Assistant / Junior Chief of Staff. The role involves supporting the CEOs with professional tasks, managing schedules, and ensuring effective communication with teams. Ideal candidates will possess strong organizational skills, excellent communication in both Portuguese and English, and the ability to prioritize tasks. Previous experience in a similar role is valued but not mandatory. Contact via email to apply.

Qualifications

• Experience as a Personal Assistant or similar is valued but not mandatory.
• Ability to handle multiple tasks and prioritize effectively.
• Confidentiality and professionalism are crucial.

Responsibilities

• Provide support to the CEOs in professional tasks.
• Manage calendars, meetings, and trips.
• Communicate with internal teams and external partners.
• Prepare documents and presentations.

Skills

Strong organizational skills

Attention to detail

Proactive

Excellent communication in Portuguese

Excellent communication in English

Job description

Vacancies- Personal Assistant / Junior Chief of Staff

Personal Assistant Junior Chief of Staff Position: Personal Assistant / Junior Chief of Staff (Full-Time) Location: Lisboa

We are looking for a highly organized, proactive, and problem‑solving Personal Assistant to join our team.

VX Comunicação is a 360º agency with over 20 years of history, born in Rio de Janeiro and now with a presence in Portugal. We work with renowned global brands, creating creative ideas that make an impact, combining innovation with tangible results. Our team of over 200 specialists works in areas ranging from digital marketing, branding, to strategic consulting and advertising.

Our mission

To help brands grow by creating creative and impactful solutions that shine both in the digital world and offline. Now, we are looking for an extraordinary person to join our team in Portugal and continue raising the bar.

What we expect from a personal assistant / junior chief of staff

01. About the role

• Provide direct support to the CEOs in personal and professional tasks.
• Manage calendars, schedule meetings, trips, and personal commitments.
• Organize priorities, track projects, and ensure follow‑ups (“next steps”) with teams.
• Prepare documents, presentations, and conduct small market research.
• Communicate with internal teams and external partners, facilitating task execution.
• Support day‑to‑day tasks, from personal organization to small management duties.
• Serve as a liaison between the CEOs and different stakeholders, ensuring clarity and alignment.

02. What You’ll Do

• Strong organizational skills, attention to detail, and methodical approach.
• Proactive, autonomous, and able to anticipate needs.
• Excellent oral and written communication in Portuguese and English.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion, professionalism, and confident demeanor.
• Previous experience as a Personal Assistant, Executive Assistant, or similar roles (valued, but not mandatory).

03. Ideal Profile

• Strong organizational skills, attention to detail, and methodical approach.
• Proactive, autonomous, and able to anticipate needs.
• Excellent oral and written communication in Portuguese and English.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion, professionalism, and confident demeanor.
• Previous experience as a Personal Assistant, Executive Assistant, or similar roles (valued, but not mandatory).
• Integration into a dynamic and creative team.
• Opportunity for growth and continuous learning, with exposure to different areas of business.
• Close work with leadership in a strategic and trusted role.

How to Apply

Let’s keep it simple.

If you have what it takes

Send your CV to [e-mail] with the subject “Name – Application Personal Assistant / Junior Chief of Staff.”

We’re excited to discover your talent… and who knows, maybe make magic together!

[phone]

Portugal – Lisbon

[phone]

We’re passionate about what we do, driven by hard work, and dedicated to fostering transparent and genuine connections.