Office Manager - Funchal, Madeira

Horizon Financial Services; Funchal; Vor Ort; EUR 12.000 - 17.000; Vollzeit

Benefits dieser Stelle

Housing assistance

Visa/work permit support

Zusammenfassung

Horizon Financial Services in Funchal, Madeira seeks an experienced Office Manager to oversee administrative and operational tasks, ensuring smooth daily activities and a positive work environment. You will manage schedules, meetings, supplies, and staff; implement office policies and assist with budget tracking and vendor negotiations.

Applicants should have proven experience, strong organizational and communication skills, and fluency in English; Portuguese is a plus; salary is 1200 USD per

Qualifikationen

• Proven experience as an Office Manager or similar role in a fast-paced environment.
• Excellent organizational skills with multitasking and prioritization.
• Strong written and verbal communication in English; Portuguese a plus.

Aufgaben

• Oversee day-to-day office operations and scheduling.
• Coordinate meetings, manage correspondence, and supervise staff.
• Establish policies to improve efficiency and productivity.
• Monitor budgets and negotiate with vendors for cost savings.
• Ensure HR tasks like attendance and leave are tracked.

Kenntnisse

Office management

Leadership

Communication

MS Office

English fluency

Portuguese (plus)

Tools

Trello

Asana

Jobbeschreibung

Office Manager - Funchal, Madeira

As an Office Manager for our company based in Funchal, Madeira, you will be responsible for overseeing all administrative and operational tasks within the office. Your main goal will be to ensure the smooth functioning of our office by managing daily operations and maintaining a positive work environment.

Responsibilities

• Manage day-to-day office operations including organizing schedules, coordinating meetings, and handling correspondence
• Monitor and maintain office supplies, equipment, and facilities to ensure a well-functioning work environment
• Oversee the administrative team and provide guidance and support as needed
• Develop and implement office policies and procedures to improve efficiency and productivity
• Assist with budget management by tracking expenses and negotiating with vendors for cost-effective solutions
• Conduct regular performance evaluations for administrative staff to ensure company standards are met
• Collaborate with other departments to coordinate projects and events as needed
• Maintain accurate records of employee attendance, leave requests, and other HR-related tasks
• Address employee concerns or conflicts in a timely manner to promote a positive work culture

Requirements

• Proven experience as an Office Manager or similar role in a fast-paced environment
• Excellent organizational skills with the ability to multitask and prioritize responsibilities effectively
• Strong communication skills (both verbal and written) with fluency in English (Portuguese is a plus)
• Proficient in MS Office (Word, Excel, PowerPoint) with knowledge of basic accounting principles
• Familiarity with office management software (e.g. Trello, Asana) is preferred
• Ability to maintain confidentiality while handling sensitive information
• Biometric passport is preferred due to international travel requirements
• Possess excellent leadership skills with the ability to motivate others

We offer

An exciting opportunity to join our dynamic team in Funchal with competitive salary of 1200$ per month. This is a contract job without accommodation, but we can provide assistance with finding suitable housing.

We value diversity and welcome applicants of all nationalities, as long as they possess the necessary work visa/permit for Portugal.