Office Manager - 9 Months Contract

Ovhcloud; Setúbal; Presencial; EUR 18 000 - 24 000; Tempo integral

Resumo da oferta

OVHcloud is seeking an Office Manager for a 9-month fixed-term contract in Setúbal, Portugal. You will oversee site operations, HR processes, payroll liaison, and office administration, acting as a key contact between local teams and HQ to ensure policy compliance and smooth daily operations.

The role requires strong organizational and administrative skills, good English, and the ability to coordinate multiple teams while managing budget and supplier relationships.

Qualificações

• Excellent administrative and accounting knowledge.
• Execute and control a payroll process.
• Experience in office management.
• Experience in Human Resources management appreciated.
• Good level of English

Responsabilidades

• Coordinate HR activities across the site and support onboarding.
• Prepare and consolidate payroll elements in collaboration with the accounting and payroll teams.
• Ensure compliance with local laws and internal policies.
• Manage site administration, mail, purchases, and liaison with suppliers.
• Organize meetings and internal events in line with Group policies.
• Provide budget and forecast reports when required.

Conhecimentos

Excellent administrative skills

Good English

Organizational skills

Descrição da oferta de emprego

Office Manager - Fixed term contract for 9 months (but may be longer)

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

HR activities

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
• Support newcomers' onboarding and provide them with all the necessary environment for their job
• Organize meetings for the different teams
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
• Ensure compliance with the local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
• Control the proper execution of the payroll cycle by the accounting firm
• Follo up training requests in collaboration with the Training Center
• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• Guarantee the reliability of our commercial contracts and our website's provisions
• Manage clients' requests in legal matters and relay to the Group's legal department when needed
• Manage requests from local authorities
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• Validate customer payments in our internal tools
• Management of customer refunds
• Provide budget and forecast reports when required from the different departments
• Control the proper execution and the respect of deadline of the financial reports
• Compile monthly accounting reports and liaise with HQ accounting teams
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• Mail management and control
• Liaise with other offices, contractors, suppliers and other organizations

Your future impact

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.
• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.

Skills required :

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge
• Execute and control a payroll process
• Experience in office management
• Experience in Human Resources management appreciated
• Good level of English

SOFT SKILLS

• Ability to coordinate different teams/departments, team player
• Client oriented
• Excellent interpersonal skills
• Good management of stress, time and prioritiesi>
• Organizational skills
• Versatility