Office Manager - 9 month fixed term contract

OVH GmbH; Lisboa; Híbrido; EUR 20 000 - 27 000; Tempo integral

Resumo da oferta

OVH GmbH in Lisbon seeks an Office Manager for a 9-month fixed term contract. You will coordinate local teams, liaise with HQ and deploy internal policies to ensure smooth site operations.

Responsibilities cover HR policy deployment, onboarding support, payroll liaison, contracts, budget reporting, and site administration, with a focus on compliance and efficiency.

Qualificações

• Excellent administrative and accounting knowledge.
• Execute and control a payroll process.
• Experience in office management.
• Experience in Human Resources management appreciated.
• Good level of English.

Responsabilidades

• Deploy, support and promote the Group's HR policies.
• Support onboarding and provide env for new hires.
• Organize meetings for teams and ensure communications.
• Manage personnel administration and legal documents.
• Oversee payroll link with accounting and monthly HR reports.
• Coordinate contracts and addendums, and payroll cycle.
• Organize internal events and liaise with HQ as needed.
• Ensure health and safety policies are updated and followed.
• liaise with contractors, suppliers, and other offices.

Conhecimentos

Administrative knowledge

Accounting knowledge

Payroll processing

Office management

Human Resources management

English proficiency

Descrição da oferta de emprego

Office Manager - 9 month fixed term contract

Office Manager - 9 months fixed term contract

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

HR activities

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
• Support newcomers' onboarding and provide them with all the necessary environment for their job
• Organize meetings for the different teams
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
• Ensure compliance with the local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
• Control the proper execution of the payroll cycle by the accounting firm
• Follo up training requests in collaboration with the Training Center
• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• Guarantee the reliability of our commercial contracts and our website's provisions
• Manage clients' requests in legal matters and relay to the Group's legal department when needed
• Manage requests from local authorities
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• Validate customer payments in our internal tools
• Management of customer refunds
• Provide budget and forecast reports when required from the different departments
• Control the proper execution and the respect of deadline of the financial reports
• Compile monthly accounting reports and liaise with HQ accounting teams
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• Mail management and control
• Liaise with other offices, contractors, suppliers and other organizations

Your future impact

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.
• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.

Skills required :

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge
• Execute and control a payroll process
• Experience in office management
• Experience in Human Resources management appreciated
• Good level of English

SOFT SKILLS

• Ability to coordinate different teams/departments, team player
• Client oriented
• Excellent interpersonal skills
• Good management of stress, time and priorities