Office Manager Country - Fixed term contract

OVHcloud; Portugal; Presencial; EUR 28 000 - 36 000; Tempo integral

Resumo da oferta

OVHcloud is seeking an Office Manager for a fixed-term contract of 5 months in Portugal. You will ensure smooth site operations and act as the main liaison between local teams and HQ, implementing Group policies.

You will deploy HR policies, support onboarding, organize meetings, manage payroll elements with the accounting firm, and handle administrative tasks while ensuring compliance with local law. This role requires strong organization and English proficiency.

Qualificações

• Excellent administrative and accounting knowledge.
• Execute and control a payroll process.
• Experience in office management.
• Experience in Human Resources management appreciated.
• Good level of English.

Responsabilidades

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.).
• Support newcomers' onboarding and provide them with all the necessary environment for their job.
• Organize meetings for the different teams.
• Ensure Internal Group communications are released and understood within the site.
• Manage personnel administration (employment contracts and addendums, various legal documents, etc.).
• Ensure compliance with the local legal framework.
• Realization of monthly HR reports.
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department.
• Control the proper execution of the payroll cycle by the accounting firm.
• Follow up training requests in collaboration with the Training Center.
• Organize internal events in accordance with Group policies (thematic, budget, etc.).
• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.).
• Guarantee the reliability of our commercial contracts and our website's provisions.
• Manage clients' requests in legal matters and relay to the Group's legal department when needed.
• Manage requests from local authorities.
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury.
• Validate customer payments in our internal tools.
• Management of customer refunds.
• Provide budget and forecast reports when required from the different departments.
• Control the proper execution and the respect of deadline of the financial reports.
• Compile monthly accounting reports and liaise with HQ accounting teams.
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures.
• Organize internal events in accordance with Group policies (thematic, budget, etc.).
• Ensure the application, respect and update of health and safety policies.
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design.
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one.
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.).
• Mail management and control.
• Liaise with other offices, contractors, suppliers and other organizations.

Conhecimentos

Excellent administrative and

Payroll process

Office management

HR management experience

Good English level

Descrição da oferta de emprego

Office Manager Country - Fixed term contract for 5 months

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)


• Support newcomers' onboarding and provide them with all the necessary environment for their job


• Organize meetings for the different teams


• Ensure Internal Group communications are released and understood within the site


• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)


• Ensure compliance with the local legal framework


• Realization of monthly HR reports


• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department


• Control the proper execution of the payroll cycle by the accounting firm


• Follo up training requests in collaboration with the Training Center


• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)


• Guarantee the reliability of our commercial contracts and our website's provisions


• Manage clients' requests in legal matters and relay to the Group's legal department when needed


• Manage requests from local authorities


• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury


• Validate customer payments in our internal tools


• Management of customer refunds


• Provide budget and forecast reports when required from the different departments


• Control the proper execution and the respect of deadline of the financial reports


• Compile monthly accounting reports and liaise with HQ accounting teams


• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies


• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design


• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one


• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)


• Mail management and control


• Liaise with other offices, contractors, suppliers and other organizations

Your future impact

In 6 months

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.


• Facilitate the transition to a new office location.

.

Skills required :

TECHNICAL SKILLS

• Excellent administrative and accounting knowledge


• Execute and control a payroll process


• Experience in office management


• Experience in Human Resources management appreciated


• Good level of English

SOFT SKILLS

• Ability to coordinate different teams/departments, team player


• Client oriented


• Excellent interpersonal skills


• Good management of stress, time and priorities