Office Assistant | Lisbon

TEKEVER; Lisboa; Presencial; EUR 12.000 - 18.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Meal allowance

Health insurance for employees

Shuttle transport service

Bonus in line with company policy

Access to the Employee Assistance Prog

Descripción de la vacante

Tekever in Lisbon is seeking a proactive Office Administrator/Receptionist to ensure a welcoming, organized workplace. You will manage daily office operations, mail, supplies, and events, and greet visitors with professionalism.

You will collaborate with the People team, support internal celebrations, coordinate snacks and beverages, and assist across office administration. Fluent English is essential, Portuguese a plus, and MS Office proficiency is expected.

Formación

• At least 2 years of experience in reception, office assistant, or office administration roles.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Proactivity, initiative, and the ability to solve day-to-day office problems.
• Strong communication and interpersonal skills.
• Fluent English is essential; French is an asset.
• Basic knowledge of office tools (MS Office or similar).

Responsabilidades

• Ensure the daily organization and maintenance of the office, keeping all areas functional and well-presented.
• Manage the office's snacks and beverages logistics, ensuring that essentials are always available on-site.
• Receive, register, and efficiently distribute internal and external mail and packages.
• Manage office supplies, including stock of stationery, utensils, and various consumables.
• Support the preparation and execution of internal events and celebrations, such as Christmas and Halloween decorations or other local company initiatives.
• Assist visitors and employees, providing a courteous and professional welcome.
• Work with the People team to identify needs for improvement or maintenance of the office premises.

Conocimientos

Excellent organizational skills

Attention to detail

Multitasking

Proactivity / initiative

Strong communication

Fluent English

French is an asset

MS Office proficiency

Herramientas

MS Office

Descripción del empleo

Mission:

Help create a welcoming, organized, and well-maintained workplace where employees and visitors can feel supported every day.

What will your responsibilities be?

• Ensure the daily organization and maintenance of the office, keeping all areas functional and well-presented.
• Manage the office's snacks and beverages logistics, ensuring that essentials are always available on-site.
• Receive, register, and efficiently distribute internal and external mail and packages.
• Manage office supplies, including stock of stationery, utensils, and various consumables.
• Support the preparation and execution of internal events and celebrations, such as Christmas and Halloween decorations or other local company initiatives.
• Assist visitors and employees, providing a courteous and professional welcome.
• Work with the People team to identify needs for improvement or maintenance of the office premises.

Profile and requirements:

• At least 2 years of experience in reception, office assistant, or office administration roles.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Proactivity, initiative, and the ability to solve day-to-day office problems.
• Strong communication and interpersonal skills.
• Fluent English is essential; French is an asset.
• Flexibility to support decoration activities and internal events.
• Basic knowledge of office tools (MS Office or similar).

What we have to offer you

• A dynamic and collaborative working environment, with the opportunity to make a real impact
• A competitive salary package, aligned with your proven level of experience
• Meal allowance and health insurance for employees
• Shuttle transport service to the offices in Leiria, Caldas da Rainha and Ponte de Sor
• Bonus in line with company policy
• Access to the Employee Assistance Programme (EAP)

Pre-Employment Requirements

Employment offers may be contingent upon successful completion of a background check and reference verification, in accordance with applicable laws and company policy.

Do you want to know more about us?

Visit our LinkedIn page at https://www.linkedin.com/company/tekever/