Office Administrator | Lisbon, Portugal

Aksa Capital; Lisboa; On-site; EUR 20,000 - 31,000; Full time

Job summary

AKSA Capital in Lisbon is seeking a proactive Office Administrator to organize daily operations, coordinate administrative processes and maintain an efficient work environment. You will support management and the team with travel arrangements, reports and records, ensuring smooth office function.

Ideal candidates hold a bachelor’s degree in business or a related field, have strong organizational and communication skills in Portuguese and English, and are proficient with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Experience in office administration or a similar role.
• Strong organizational, multitasking and time-management skills.
• Proficient in Microsoft Office; excellent communication in Portuguese and/or English.

Responsibilities

• Manage daily office operations and maintain an organized working environment.
• Handle correspondence, documentation, filing and record-keeping.
• Schedule meetings, manage calendars and coordinate appointments.
• Manage incoming calls, emails and professional communications.
• Prepare, maintain and organize company documents, reports and records.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Microsoft Office

Attention to detail

Problem solving

Bilingual PT/EN

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

AKSA Capital is expanding its Lisbon office and is looking for a proactive Office Administrator with a strong focus on organization, administrative coordination and efficient office management. If you excel at managing daily operations, coordinating administrative processes and maintaining an organized work environment, this is an opportunity to grow with a team delivering global residency and citizenship solutions.

Key Responsibilities

• Manage daily office operations and maintain an organized working environment
• Handle correspondence, documentation, filing and record-keeping
• Schedule meetings, manage calendars and coordinate appointments
• Manage incoming calls, emails and professional communications
• Prepare, maintain and organize company documents, reports and records
• Monitor office supplies and arrange timely replenishment
• Provide administrative support to management and team members
• Assist with travel arrangements, meeting preparation and other logistical needs
• Ensure administrative procedures are followed and office activities run efficiently

Requirements

• Bachelor’s degree in Business Administration, Management or a related field
• Previous experience in office administration or a similar role
• Excellent organizational, multitasking and time-management skills
• Strong written and verbal communication skills in [Portuguese and/or English, professional level]
• Proficiency in Microsoft Office and general office management tools
• Attention to detail, professionalism and problem-solving ability
• [Optional: Authorization to work in Portugal/EU]
• Job type: Full-time, Monday to Friday, 40 hours per week
• Compensation: [€X – €Y gross per month/year], depending on experience and qualifications