Lisbon Office Administrator: Operations & Admin Support

Aksa Capital; Lisboa; On-site; EUR 20,000 - 31,000; Full time

Job summary

AKSA Capital in Lisbon is seeking a proactive Office Administrator to organize daily operations, coordinate administrative processes and maintain an efficient work environment. You will support management and the team with travel arrangements, reports and records, ensuring smooth office function.

Ideal candidates hold a bachelor’s degree in business or a related field, have strong organizational and communication skills in Portuguese and English, and are proficient with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Experience in office administration or a similar role.
• Strong organizational, multitasking and time-management skills.
• Proficient in Microsoft Office; excellent communication in Portuguese and/or English.

Responsibilities

• Manage daily office operations and maintain an organized working environment.
• Handle correspondence, documentation, filing and record-keeping.
• Schedule meetings, manage calendars and coordinate appointments.
• Manage incoming calls, emails and professional communications.
• Prepare, maintain and organize company documents, reports and records.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Microsoft Office

Attention to detail

Problem solving

Bilingual PT/EN

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

AKSA Capital in Lisbon is seeking a proactive Office Administrator to organize daily operations, coordinate administrative processes and maintain an efficient work environment. You will support management and the team with travel arrangements, reports and records, ensuring smooth office function.

Ideal candidates hold a bachelor’s degree in business or a related field, have strong organizational and communication skills in Portuguese and English, and are proficient with Microsoft Office.