Logistics Specialist

GBA Logistics GmbH; Porto; On-site; EUR 26,000 - 42,000; Full time

Benefits offered by this job

Learning & development

Inclusive culture

Long-Term Career Stability

Job summary

GBA Logistics GmbH in Porto is hiring a Logistics Specialist (English Speaking) to support on-site transport operations. You will coordinate vehicle availability, monitor collections and ensure data accuracy across our systems, while maintaining clear communication with drivers and customers.

The role requires strong planning, attention to detail, and proficiency with MS Office and transport-tracking tools. We offer learning opportunities, an inclusive culture, and long-term career stability.

Qualifications

• Fluency in English is mandatory.
• Experience in transport or logistics operations.
• Strong planning and problem-solving skills.
• Confident and professional communicator, both verbally and in writing.
• Proficient in Microsoft Office applications and transport/vehicle tracking systems.
• Excellent attention to detail with a focus on accuracy and operational efficiency.

Responsibilities

• Plan and coordinate transport operations, liaising with suppliers to ensure vehicle availability and efficient execution of transport flows.
• Monitor and manage all transport collections, ensuring agreed collection times are met and accurately recorded.
• Ensure the Transport Management System is updated promptly with complete, accurate and reliable operational data.
• Maintain correct and uptodate driver details within the system.
• Communicate directly with drivers to confirm full understanding of transport instructions and job requirements, documenting all confirmations accordingly.
• Create and maintain detailed transport monitoring notes, including seal numbers, onsite arrival and departure times, goods collected, vehicle registration numbers, trailer numbers, and driver names.
• Ensure customs documents are provided to the drivers and within required timelines.
• Provide proactive customer updates via phone and email, in line with established operating procedures.
• Inform customers promptly of any delays or operational issues, ensuring transparency and service continuity.
• Exercise strict monitoring and control of all transport activities to ensure compliance, accuracy, and service reliability.

Skills

English fluency

Logistics experience

Planning skills

Communication skills

Attention to detail

Calm under pressure

Adaptability

Tools

MS Office

Transport tracking systems

Job description

We're Hiring! Logistics Specialist (English Speaking) at GBA Logistics

Location: Porto| Full-time

Salary: Dependent on experience

Keep Operations Moving - Join Us as a Logistics Specialist

We don't just move goods we move careers further.

The Role

We are seeking a proactive and detail-oriented Logistics Specialist to support the Team running of our transport operations. The successful candidate will play a vital role in coordinating the at site collections, managing fleet allocation, maintaining system accuracy and ensuring efficient communication with drivers and customers.

What We Offer

• Learning & development support
• Inclusive culture with employee resource groups
• Long-Term Career Stability

Key Responsibilities For Logistics Specialist

• Plan and coordinate transport operations, liaising with suppliers to ensure vehicle availability and efficient execution of transport flows.
• Monitor and manage all transport collections, ensuring agreed collection times are met and accurately recorded.
• Ensure the Transport Management System is updated promptly with complete, accurate and reliable operational data.
• Maintain correct and uptodate driver details within the system.
• Communicate directly with drivers to confirm full understanding of transport instructions and job requirements, documenting all confirmations accordingly.
• Create and maintain detailed transport monitoring notes, including seal numbers, onsite arrival and departure times, goods collected, vehicle registration numbers, trailer numbers, and driver names.
• Ensure customs documents are provided to the drivers and within required timelines.
• Provide proactive customer updates via phone and email, in line with established operating procedures.
• Inform customers promptly of any delays or operational issues, ensuring transparency and service continuity.
• Exercise strict monitoring and control of all transport activities to ensure compliance, accuracy, and service reliability.

About You

• Fluency in English is mandatory
• Experience in transport or logistics operations
• Strong planning and problem-solving skills.
• Confident and professional communicator, both verbally and in writing.
• Proficient in Microsoft Office applications and transport/vehicle tracking systems.
• Excellent attention to detail with a focus on accuracy and operational efficiency.
• Calm under pressure and adaptable to changing priorities and schedules.

About Us

GBA Logistics is a trusted provider of end-to-end supply chain solutions, delivering reliable freight, warehousing, and distribution services across multiple industries and countries. Backed by smart technology and a skilled team, we prioritise speed, transparency, and customer satisfaction-every step of the way. We're committed to operational excellence, sustainability, and creating an inclusive workplace where people thrive.

We are an equal opportunities employer. Our people have made us the success that we are today and are the key to our continued growth moving forwards. We recognise the unique and valuable contributions that arise from a diverse and inclusive workforce built up from people with different backgrounds, cultures, experiences, and skillsets, that when combined together, help our business to thrive.

Our recruitment process is fair and equitable to ensure that all candidates are duly considered and supported.