Logistics Specialist: Fleet & Transport Operations

GBA Logistics GmbH; Porto; On-site; EUR 26,000 - 42,000; Full time

Benefits offered by this job

Learning & development

Inclusive culture

Long-Term Career Stability

Job summary

GBA Logistics GmbH in Porto is hiring a Logistics Specialist (English Speaking) to support on-site transport operations. You will coordinate vehicle availability, monitor collections and ensure data accuracy across our systems, while maintaining clear communication with drivers and customers.

The role requires strong planning, attention to detail, and proficiency with MS Office and transport-tracking tools. We offer learning opportunities, an inclusive culture, and long-term career stability.

Qualifications

• Fluency in English is mandatory.
• Experience in transport or logistics operations.
• Strong planning and problem-solving skills.
• Confident and professional communicator, both verbally and in writing.
• Proficient in Microsoft Office applications and transport/vehicle tracking systems.
• Excellent attention to detail with a focus on accuracy and operational efficiency.

Responsibilities

• Plan and coordinate transport operations, liaising with suppliers to ensure vehicle availability and efficient execution of transport flows.
• Monitor and manage all transport collections, ensuring agreed collection times are met and accurately recorded.
• Ensure the Transport Management System is updated promptly with complete, accurate and reliable operational data.
• Maintain correct and uptodate driver details within the system.
• Communicate directly with drivers to confirm full understanding of transport instructions and job requirements, documenting all confirmations accordingly.
• Create and maintain detailed transport monitoring notes, including seal numbers, onsite arrival and departure times, goods collected, vehicle registration numbers, trailer numbers, and driver names.
• Ensure customs documents are provided to the drivers and within required timelines.
• Provide proactive customer updates via phone and email, in line with established operating procedures.
• Inform customers promptly of any delays or operational issues, ensuring transparency and service continuity.
• Exercise strict monitoring and control of all transport activities to ensure compliance, accuracy, and service reliability.

Skills

English fluency

Logistics experience

Planning skills

Communication skills

Attention to detail

Calm under pressure

Adaptability

Tools

MS Office

Transport tracking systems

Job description

GBA Logistics GmbH in Porto is hiring a Logistics Specialist (English Speaking) to support on-site transport operations. You will coordinate vehicle availability, monitor collections and ensure data accuracy across our systems, while maintaining clear communication with drivers and customers.

The role requires strong planning, attention to detail, and proficiency with MS Office and transport-tracking tools. We offer learning opportunities, an inclusive culture, and long-term career stability.