Field Operations Coordinator / Operations Manager

Air Apps; Almada; On-site; EUR 26,000 - 38,000; Full time

Job summary

Air Apps is seeking an on-site Operations Coordinator for Caparica, Portugal. You will work with Housekeeping, Maintenance, and the remote Guest Experience Team to maintain pristine, brand-aligned spaces and flawless daily operations.

You will conduct rigorous room checks, manage stock, and ensure timely check-ins while collaborating with external partners for amenities. Strong English/Portuguese communication and an ownership mindset are essential.

Qualifications

• Fluency in English and Portuguese at least to B2 level.
• Hands-on, proactive problem-solver with ownership mindset.
• Experience in hospitality operations, housekeeping, or guest relations preferred.

Responsibilities

• Conduct daily room checks and coordinate with Housekeeping and Maintenance.
• Run daily operations: monitor arrivals, daily housekeeping briefings, ensure rooms ready by check-in.
• Spot, report, and fix discrepancies; analyze guest reviews with LSA; root-cause actions.

Skills

English-Portuguese fluency

Attention to detail

Ownership mindset

Hands-on mentality

Job description

As an on-site Operations Coordinator, you are the lifeblood of our LSA (Lisbon Serviced Apartments) properties. Your mission is to ensure every guest steps into a flawless physical environment, rooted in clean, well-maintained, and perfectly on-brand spaces. Working closely with Housekeeping, Maintenance, your regional and central Ops peers, and our remote Guest Experience Team, you act as the proactive eyes and ears of our tech-enabled hotel model. Your Objectives:

In this role, you will: Obsess Over Guest Rooms:

The guest rooms are your ultimate domain and primary focus. You are responsible for conducting rigorous daily room checks, executing improvement projects and working alongside Housekeeping and Maintenance to continuously elevate the quality of our spaces day-in and day-out, using our in-house developed tech-stack. Run Daily Operations:

Monitor arrivals, run daily housekeeping briefings, and rigorously walk all public areas (lobbies, hallways, stairwells) to ensure they are pristine and guest-ready. Schedule and attend maintenance appointments, guarantee rooms are ready by check-in, ensure key guest amenities managed by external partners (like gyms or breakfast partners) run smoothly day-to-day, and execute key property projects flawlessly. Spot It, Report It, Own It:

Proactively spot, report, and fix discrepancies before they impact the guest experience. Analyze our guests' reviews and conversations with LSA every day, identifying the root cause of on-site requests or complaints, and then work to fix them: fast, effectively, and with full follow-through. Structure Back of House:

Keep the engine room running by managing efficient storage, proactively handling stock and deliveries and enforcing local compliance. Act as the physical hands on-site for our remote ICT team, assisting with tech troubleshooting as required. Keep The Team In The Loop:

Over-communicate. You take responsibility for keeping the wider company and teams informed through consistently logging issues and escalating on site developments as required to allow us to proactively course correct. Manage property knowledge. Actively update internal databases, check online listings for accuracy and ensure our guest-facing digital information is on point so remote teams can always rely on the information they find and have the real-time context they need. ABOUT YOU

Ideally, you have: English & Portuguese

fluency is a must (up to B2 level required). A "Guest Obsessed" mindset

with incredible attention to detail and an understanding of what needs prioritising when guest satisfaction is on the line. Extreme Ownership & Self-Starter Attitude:

You don't say "not my problem" and don't wait to be told what to do. You deal with issues and challenges head-on—tackling what you can autonomously. A true hands-on mentality: You are in your element when you are away from the desk and out interacting with the physical product. You aren't afraid to get your hands dirty when required - actively seeking out creative solutions to long-standing issues A highly structured approach

to juggle BOH inventory, maintenance tickets, and daily briefings with housekeeping without losing your cool. Excellent communication skills

to act as the seamless bridge between our remote GX team, local partners, and on-site staff. A "Win Together" attitude:

You know we are stronger as a sports team, working towards a common goal. Previous experience

in the hospitality industry, preferably in operations, housekeeping, or guest relations.

Field Operations Coordinator / Operations Manager Caparica, Portuguese Republic, PT