Hotel Operations Coordinator - Lisbon (m/f/d)

Numa; Lisboa; Vor Ort; EUR 24.000 - 34.000; Vollzeit

Zusammenfassung

Numa on-site Operations Coordinator for Lisbon Serviced Apartments ensures guest rooms, public areas, and back‑of‑house processes meet standards. You work with Housekeeping, Maintenance, and our remote Guest Experience Team to keep the property running smoothly.

You thrive in a fast-paced hospitality environment, translate guest feedback into action, manage daily briefs, inventory and schedules, and communicate clearly across teams to deliver a flawless guest experience.

Qualifikationen

• English & Portuguese fluency up to B2 level.
• Attention to detail and prioritisation for guest satisfaction.
• Hands-on mentality and willingness to work away from the desk.
• Structured management of BOH inventory, maintenance tickets and daily briefings.

Aufgaben

• Obsess over guest rooms with daily room checks and improvements using our tech stack.
• Run daily operations: monitor arrivals, housekeeping briefings, walk public areas, manage maintenance and partner services.
• Spot, report, own issues by analyzing guest feedback and root causes to fix them.
• Structure Back of House: manage storage, stock, deliveries and assist ICT team on-site.
• Keep the team informed: log issues, escalate on-site developments, update internal databases and listings.

Kenntnisse

Guest obsessed

Extreme ownership

Hands-on

Structured approach

Excellent communication

Jobbeschreibung

YOUR MISSION

As an on-site Operations Coordinator, you are the lifeblood of our LSA (Lisbon Serviced Apartments) properties. Your mission is to ensure every guest steps into a flawless physical environment, rooted in clean, well-maintained, and perfectly on-brand spaces. Working closely with Housekeeping, Maintenance, your regional and central Ops peers, and our remote Guest Experience Team, you act as the proactive eyes and ears of our tech-enabled hotel model.

ABOUT THE ROLE

As an on-site Operations Coordinator, you are the lifeblood of our LSA (Lisbon Serviced Apartments) properties. Your mission is to ensure every guest steps into a flawless physical environment, rooted in clean, well-maintained, and perfectly on-brand spaces. Working closely with Housekeeping, Maintenance, your regional and central Ops peers, and our remote Guest Experience Team, you act as the proactive eyes and ears of our tech-enabled hotel model.

YOUR OBJECTIVES

• Obsess Over Guest Rooms: The guest rooms are your ultimate domain and primary focus. You are responsible for conducting rigorous daily room checks, executing improvement projects and working alongside Housekeeping and Maintenance to continuously elevate the quality of our spaces day-in and day-out, using our in-house developed tech-stack.
• Run Daily Operations: Monitor arrivals, run daily housekeeping briefings, and rigorously walk all public areas (lobbies, hallways, stairwells) to ensure they are pristine and guest-ready. Schedule and attend maintenance appointments, guarantee rooms are ready by check-in, ensure key guest amenities managed by external partners (like gyms or breakfast partners) run smoothly day-to-day, and execute key property projects flawlessly.
• Spot It, Report It, Own It: Proactively spot, report, and fix discrepancies before they impact the guest experience. Analyze our guests' reviews and conversations with LSA every day, identifying the root cause of on-site requests or complaints, and then work to fix them: fast, effectively, and with full follow-through.
• Structure Back of House: Keep the engine room running by managing efficient storage, proactively handling stock and deliveries and enforcing local compliance. Act as the physical hands on-site for our remote ICT team, assisting with tech troubleshooting as required.
• Keep The Team In The Loop: Over-communicate. You take responsibility for keeping the wider company and teams informed through consistently logging issues and escalating on site developments as required to allow us to proactively course correct. Manage property knowledge. Actively update internal databases, check online listings for accuracy and ensure our guest-facing digital information is on point so remote teams can always rely on the information they find and have the real-time context they need.

ABOUT YOU

We encourage you to apply even if you don't think you meet all of the below criteria. We care most that you are excited about the role and our mission, and are willing to learn. Ideally, you have:

• English & Portuguese fluency is a must (up to B2 level required).
• A "Guest Obsessed" mindset with incredible attention to detail and an understanding of what needs prioritising when guest satisfaction is on the line.
• Extreme Ownership & Self-Starter Attitude: You don't say "not my problem" and don't wait to be told what to do. You deal with issues and challenges head-on—tackling what you can autonomously.
• A true hands-on mentality: You are in your element when you are away from the desk and out interacting with the physical product. You aren't afraid to get your hands dirty when required - actively seeking out creative solutions to long-standing issues
• A highly structured approach to juggle BOH inventory, maintenance tickets, and daily briefings with housekeeping without losing your cool.
• Excellent communication skills to act as the seamless bridge between our remote GX team, local partners, and on-site staff.
• A "Win Together" attitude: You know we are stronger as a sports team, working towards a common goal.
• Previous experience in the hospitality industry, preferably in operations, housekeeping, or guest relations.