Executive Office Administrator - General Management

Minor Hotels Europe & Americas; Faro; On-site; EUR 15,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Birthday leave

Meal provided in staff cafeteria

Job summary

Minor Hotels Europe & Americas is seeking an Administrative Assistant to General Management in Portugal. You will ensure efficient management of information, communications, and administrative processes, supporting the Executive Office and contributing to day-to-day operations with discretion and professionalism.

You will coordinate calendars, handle correspondence, maintain records, ensure confidentiality and data protection, and liaise with internal and external stakeholders.

Qualifications

• Excellent organizational, planning, and prioritization skills.
• Strong sense of responsibility, accuracy, and attention to detail.
• Effective time management with ability to meet deadlines.
• Excellent verbal and written communication in Portuguese and English.
• Experience drafting and managing professional correspondence and communications.
• Ability to handle confidential information with integrity and discretion.
• Knowledge of data protection regulations and information security principles.
• Strong document management across physical and digital filing systems.
• Excellent interpersonal and collaboration skills across teams.
• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint.

Responsibilities

• Support the Management Office Secretary in administrative tasks.
• Assist with correspondence and communications with internal and external stakeholders.
• Organize, file, and update physical and digital records.
• Ensure accurate receipt, processing, and dissemination of information with confidentiality.
• Prepare, review, and monitor documents, reports, and presentations.
• Support calendar management, priorities, and deadlines for the Executive Office.
• Coordinate communication and collaboration between departments and stakeholders.

Skills

Excellent organizational skills

Strong sense of responsibility

Effective time management

Portuguese and English communication

Professional correspondence

Confidentiality and discretion

Data protection knowledge

Document management

Interpersonal and collaboration

MS Office proficiency

High level of professionalism

Tools

Outlook

Word

Excel

PowerPoint

Job description

Minor Hotels Europe & Americas is seeking an Administrative Assistant to General Management in Portugal. You will ensure efficient management of information, communications, and administrative processes, supporting the Executive Office and contributing to day-to-day operations with discretion and professionalism.

You will coordinate calendars, handle correspondence, maintain records, ensure confidentiality and data protection, and liaise with internal and external stakeholders.