Executive Office Administrator – General Management

Minor Hotels; Lisboa; On-site; EUR 18,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Private medical care

Complimentary meals in team restaurant

Staff accommodation (subject to availa

Birthday leave

Job summary

The Wolseley Hotels, a luxury brand, seeks an Administrative/General Management Office professional in Lisbon to join our team. You will ensure efficient management of information, communications, and administrative processes supporting the General Management office.

You will coordinate calendars, draft correspondence, and liaise with departments and external stakeholders while upholding confidentiality and data protection standards, delivering accurate reports and presentations.

Qualifications

• Excellent organizational, planning, and prioritization skills.
• Strong sense of responsibility, accuracy, and attention to detail.
• Ability to meet deadlines.
• Excellent Portuguese and English communication.
• Experience drafting professional correspondence and handling confidential information.
• Knowledge of data protection regulations.
• Strong document management across physical and digital filing.
• Teamwork and collaboration across departments.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Support the Management Office Secretary in handling administrative tasks.
• Assist with correspondence and internal/external communications.
• Organize, file, and update physical and digital records.
• Ensure accurate receipt, processing and dissemination of information with confidentiality.
• Prepare, review, and monitor documents, reports, and presentations.
• Support calendar management, deadlines, and executive follow-up.
• Coordinate communication between departments and stakeholders.

Skills

Organizational skills

Planning and prioritization

Attention to detail

Time management

Verbal and written communication

Professional correspondence

Confidential information handling

Data protection knowledge

Document management

Team collaboration

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

The Wolseley Hotels, a luxury brand, seeks an Administrative/General Management Office professional in Lisbon to join our team. You will ensure efficient management of information, communications, and administrative processes supporting the General Management office.

You will coordinate calendars, draft correspondence, and liaise with departments and external stakeholders while upholding confidentiality and data protection standards, delivering accurate reports and presentations.