Executive Assistant to the Managing Director

Preh Car Connect GmbH; Trofa; Hybrid; EUR 36,000 - 51,000; Full time

Job summary

Preh Portugal, Lda is seeking an Executive Assistant to the Managing Director to provide high-level administrative support in an international environment. You will manage calendars, travel, meetings, and governance activities, while handling reports and sensitive information with discretion.

You will collaborate with senior leadership, prepare materials in Microsoft Office, and contribute to cost center and personnel reporting. Fluency in English is required; German is a plus.

Qualifications

• At least 5 years of experience supporting senior management.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word).
• SAP ERP / S4HANA knowledge is a plus.
• High level of discretion and confidentiality.
• Strong business acumen and affinity for numbers.
• Fluent English; German is an advantage.

Responsibilities

• Manage the Managing Director’s agenda, appointments, and travel arrangements.
• Coordinate meetings with internal and external stakeholders.
• Prepare presentations, reports, meeting briefings, and minutes.
• Support corporate governance activities and monitor key deadlines.
• Create and track cost center and personnel reports.
• Manage service car-related processes and business trip settlements.
• Ensure effective document management and administrative support.

Skills

Stakeholder management

Multitasking

Communication skills

Office productivity

Education

Relevant academic background

Tools

Microsoft Office

SAP ERP / S4HANA

Job description

About the Role:

As an Executive Assistant to the Managing Director, you will provide high-level administrative and organizational support, ensuring efficient coordination of agendas, meetings, reports, travel arrangements, and corporate governance activities. You will be a key contact for internal and external stakeholders in a dynamic international environment.

The Challenges in Front of You:

• Manage the Managing Director’s agenda, appointments, and travel arrangements.
• Coordinate meetings with internal and external stakeholders.
• Prepare presentations, reports, meeting briefings, and minutes.
• Support corporate governance activities and monitor key deadlines.
• Create and track cost center and personnel reports.
• Manage service car-related processes and business trip settlements.
• Ensure effective document management and administrative support.

What You Bring to the Table:

You're more than your resume, you're organized, proactive, and highly reliable. To succeed in this role, you'll bring:

• Relevant academic background.
• At least 5 years of experience supporting senior management.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word).
• SAP ERP / S4HANA knowledge is a plus.
• High level of discretion and confidentiality.
• Strong business acumen and affinity for numbers.
• Fluent English; German is an advantage.

Why Join Preh?

• Be part of an international automotive company shaping the future of mobility.
• Work closely with senior leadership and gain broad business exposure.
• Collaborate in a dynamic and international environment.
• Access continuous learning and development opportunities.
• Competitive compensation aligned with your experience and impact.

At Preh, we believe transparency, collaboration, and continuous improvement are key to sustainable success.

CONTACT

Paula Soares, Tel. [phone] Preh Portugal, Lda R. Moinhos da Lagoa, 600, 4785-567 Trofa