Executive Assistant to the Plant Manager (m/f/d)

Testo; Albergaria-a-Velha; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

High-impact role with exposure to executive decision-making

Opportunity to develop strategic skills

Dynamic international working environment

Job summary

A leading measurement technology company in Albergaria-a-Velha is seeking an Executive Assistant to the Plant Manager. This role requires a university degree and relevant experience in project management or operations. Candidates should be proficient in MS Office and fluent in English and Portuguese. The selected individual will support strategic initiatives, manage meetings, and coordinate across functions. The company offers a trusted role within an innovation-driven environment.

Qualifications

• Completed university degree in a related field.
• Relevant experience in project management or consulting.
• Proficiency in MS Office.
• Fluent in English and Portuguese; German is a plus.

Responsibilities

• Prepare, run, and follow up on management meetings.
• Implement and maintain reporting systems; track KPIs.
• Serve as the interface between local teams and corporate HQ.
• Monitor budget adherence and analyze cost-saving opportunities.
• Monitor budget adherence and analyze cost-saving opportunities across departments.
• Support HR in workforce planning, onboarding, and training; assist in change communications.
• Contribute to smart-factory initiatives and rollout of digital tools.
• Organize strategic off-sites, town-halls, and plant tours; prepare internal and external communications.

Skills

Project management

Operations

MS Office proficiency

Fluent in English and Portuguese

Strong communication skills

Organizational skills

German language

Education

University degree in engineering, business, or a related field

Tools

Digital tools and reporting systems

Reporting systems

Digital tools

Job description

Executive Assistant to the Plant Manager (m/f/d)

Testo, with its headquarters in the Black Forest, Germany, is a world leader in portable and stationary measurement technology. Worldwide, roughly 3,900 employees research, develop, produce and market innovative measurement solutions. The foundation of this success is a highly qualified and motivated staff, coupled with a future‑oriented development strategy that invests about 10% of annual turnover in research and development. With 37 subsidiary companies and over 80 distribution partners, Testo is represented on all five continents.

Role Description

As part of our mission to drive operational excellence and strategic growth at our Albergaria‑a‑Velha site, we are looking for a highly organized and proactive Executive Assistant / Advisor to the Plant Manager. In this pivotal role, you will act as the Plant Manager’s right hand, ensuring smooth operations, supporting strategic initiatives, and enabling effective communication across all levels of the organization.

• Prepare, run, and follow up on management meetings, workshops, and site visits; draft decision papers, presentations, and executive summaries.
• Implement and maintain steering tools and reporting systems; track KPIs and OKRs; produce performance dashboards.
• Serve as the interface between local teams, corporate HQ, and external partners; coordinate projects across R&D, production, logistics, procurement, and other functions.
• Research best practices, identify operational risks, and propose mitigation strategies.
• Monitor budget adherence and analyze cost‑saving opportunities across departments.
• Support HR in workforce planning, onboarding, and training; assist in communication during change initiatives.
• Contribute to smart‑factory initiatives and rollout of digital tools.
• Organize strategic off‑sites, town‑halls, and plant tours; prepare internal and external communications.

What We Offer

• A trusted, high‑impact role with direct exposure to executive decision‑making.
• Opportunity to develop strategic and leadership skills in a dynamic environment.
• Diverse tasks and cross‑functional collaboration in an innovation‑driven company.
• An international working environment with flat hierarchies and agile practices.

Your Profile

• Completed university degree, ideally in engineering, business, or a related field.
• Relevant experience in project management, operations, or consulting – preferably in an industrial or international environment.
• Proficiency in MS Office; familiarity with digital tools and reporting systems.
• Fluent in English and Portuguese; German is a plus.
• Reliable, detail‑oriented, calm under pressure, adaptable, and service‑oriented. Strong communication and organizational skills with a strategic mindset.

You would like to know more about our job vacancy? Please get in touch with Frau Ana Mauricio [e-mail].

We are looking forward to receiving your application via Online‑Portal.

Testo SE & Co. KGaA, Albergaria‑a‑Velha

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Business Consulting and Services