Executive Assistant To CEO

Henley & Partners - The Firm of Global Citizens®; Lisboa; Remote; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working arrangements

Professional development

Job summary

Henley & Partners in Lisbon, a leading global citizenship and residency advisory firm, seeks an experienced Executive Assistant to the Group CEO. You will manage a demanding calendar, coordinate complex travel, draft correspondence, and act as the primary contact for internal and external stakeholders.

This remote role requires five years in EA or similar roles, excellent English, superb organization, and the ability to navigate an international environment.

Qualifications

• Minimum 5 years experience in an Executive Assistant role supporting C-Level Executives in a fast-paced environment.
• Excellent English communication skills, both verbal and written.
• Strong organizational skills and attention to detail.

Responsibilities

• Draft correspondence to conserves executive time.
• Liaise with senior leadership; manage internal and external communications.
• Organize and oversee executive and external relations efforts; oversee special projects.
• Manage an active calendar; plan meetings, events, and travel logistics.
• Research, prioritise and follow up on issues addressed to the Group CEO; determine action.

Skills

Executive Support

Calendar Management

Travel Planning

Stakeholder Liaison

English Skills

Office Software

Education

Admin/PM qualification

Tools

Microsoft Office

Job description

Joining Henley & Partners

As the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.

Why Choose Henley & Partners?

• Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
• Dynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
• Continuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
• Impactful Projects: Engage in high-profile projects that shape the future of investment migration and global mobility.
• Work-Life Balance: Enjoy flexible working arrangements and benefits that support your well-being.

...but that's enough about us, let's talk about you!

The role is responsible for effectively and efficiently coordinating the personal and professional schedule of the Group Chief Executive Officer providing executive support in a one-on-one working relationship, serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the Group CEO.

Responsibiities:

• Conserving the executive's time by drafting correspondence;
• Collecting and analyzing information and initiating telecommunications. In addition, serving as the liaison to the senior leadership team;
• Organizing and coordinating executive and external relations efforts and overseeing special projects;
• Manage an extremely active calendar of appointments, planning and project managing personal and professional meetings and events effectively - including logistics such as venues, equipment and catering;
• Research, prioritize, and follow-up on incoming issues and concerns addressed to the Group CEO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response;
• Provide a bridge for smooth communication between the Group CEO office and internal business units demonstrating leadership to maintain credibility, trust and support with senior management staff;
• Work closely and effectively with the Group CEO commitments and responsibilities, following up appropriately; Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects with organizational impact;
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal and confidential correspondence; producing information by transcribing, formatting, inputting, editing;
• Prioritize conflicting needs, handling matters expeditiously, proactively, and following through on deadline driven projects to successful completion;
• Arrange complex and detailed travel plans, itineraries, and agendas with an eye on costs and schedules in keeping with Group Travel Policy;
• Compiling documents for travel-related meetings and the necessary reconciliations post travel, such as credit card and expense claims;
• Support the Group Chief Operating Officer and other Members of the firm's Management Board as required.

Requirements:

• A relevant tertiary qualification for Executive Assistants and /or project management would be advantageous;
• Minimum 5 years experience in an Executive Assistant role supporting C-Level Executives in a fast-paced office environment with many interruptions and short deadlines;
• Minimum three years admin or project related experience;
• Proficiency in the full Microsoft Office Suite at an advanced level;
• Excellent English communication skills, both verbal and written;
• Strong organizational skills and decision-making skills;
• Strong attention to detail and accuracy of deliverables;
• Dedicated to the completion of tasks and meeting deadlines;
• Needs to be flexible and adaptable to keep abreast of ever changing demands;
• Strong interpersonal skills with an ability to work closely and collaboratively with various business units at a senior level;
• Exposure to an international environment advantageous.

Although the role is remote, the candidates need to be located in the Lisbon Metropolitan Area.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.

At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.

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