Bilingual Executive Assistant (French) — Hybrid in Lisbon

Marsh People Solutions; Lisboa; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Mercer in Lisbon is seeking an Executive Assistant to provide high-level administrative support to 2-3 Partners as we build Oliver Wyman’s new hub in Lisbon.

This hybrid role requires office presence at least three days a week, managing calendars, travel, CRM data, and expense reports while maintaining confidentiality and delivering excellent service to clients and internal stakeholders.

Qualifications

• 2-3 years of experience as an Executive Assistant.
• Excellent verbal and written communication skills in English and French.
• Strong confidentiality, organization, and multitasking abilities.
• Ability to build rapport across multicultural teams and with clients.

Responsibilities

• Manage complex meeting schedules for 2–3 Partners.
• Coordinate travel, accommodation, and ground transport.
• Prepare letters, proposals and documents.
• Prepare monthly timesheets and expense reports.
• Greet clients and set up meeting rooms and catering.
• Maintain Partner files and CRM records, track sales activities.
• Support Marketing with mailings and client communications.
• Develop client relationships and coordinate follow-up meetings.

Tools

Dynamics CRM

Outlook

Excel

PowerPoint

Word

Job description

Mercer in Lisbon is seeking an Executive Assistant to provide high-level administrative support to 2-3 Partners as we build Oliver Wyman’s new hub in Lisbon.

This hybrid role requires office presence at least three days a week, managing calendars, travel, CRM data, and expense reports while maintaining confidentiality and delivering excellent service to clients and internal stakeholders.