Administrative and Financial Assistant

Displax; Braga; Presencial; EUR 22 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance from day one

A day off on your birthday

Free charging for hybrid or electric-?

Resumo da oferta

DISPLAX, a world leader in the manufacture of Ultra Large Touchscreens, is expanding its finance team at its Braga HQ. The role blends treasury duties with administrative front-office tasks to ensure seamless day-to-day operations across clients and suppliers.

Ideal candidates bring 1–4 years in admin/finance, strong communication, and organizational skills; onboarding includes hands-on training in a growing, international team and multi-disciplinary collaboration.

Qualificações

• Highschool diploma (12th grade) or technical training in Accounting, Administration, or Management.
• 1 to 4 years of experience in administrative and/or financial roles
• Strong communication and organizational skills with the ability to prioritize between fixed-deadline tasks and front-desk needs
• Onboarding with a hands-on training period
• Varied responsibilities, with no repetitive routine

Responsabilidades

• Treasury: Day-to-day treasury management
• Monitor and control bank balances, ensuring funds are available for scheduled payments
• Manage payments via bank transfer, credit cards, PayPal, and other payment methods
• Process payments to suppliers, expenses, and taxes with the corresponding ERP entries
• Carry out bank reconciliations and deposits
• Manage customer and supplier current accounts
• Issue payment due notices and follow up on collections, coordinating with sales and legal teams
• Validate, pay, and file employee expenses and mileage claims
• Process sales team commissions
• Manage credit insurance (declarations, claims, contact with the insurer)
• Verify, update, and approve service orders (SOs); support invoicing
• Support the preparation of periodic reports and the collection of management control data
• Administrative Support: Phone handling, reception, and distribution of correspondence
• Booking travel, hotels, car rentals, visas, and travel insurance
• Issue invoices (sales and hosting) and record purchases
• Manage the petty cash account and the debit/credit card account
• Manage credit insurance and communication with the insurer
• Contract management (clients, suppliers, other entities)

Conhecimentos

Treasury management

Accounts receivable

Invoicing

Customer communication

Formação académica

High school diploma or technical training in Accounting/Administration

Ferramentas

ERP systems

Descrição da oferta de emprego

DISPLAX, a world leader in the manufacture of Ultra Large Touchscreens, TV size, is looking to expand it´s team, to work in its HQ in Braga-Portugal.

Be part of an International, developing and multi-disciplinary team, focused on the development of disruptive touch technology.

Job Description

We are looking tostrengthen our finance team with an organized, versatile professionalcapable of handling treasury, collections, invoicing, andadministrative support with the same level of rigor. This is anopportunity for someone who enjoys variety in their day-to-day work, moving between financial back-office and administrative front-officetasks, and wants to be the connecting thread that ensures nothingin the team goes uncovered.

THE MISSION

Ensurethe management of day-to-day treasury operations, while also takingon, whenever necessary, administrative functions such as reception,cash/card management, and contract management, acting as thesingle point of continuity between the most operational positions inthe department.

WHAT YOU'LL DO

Treasury

• Day-to-daytreasury management
• Monitor andcontrol bank balances, ensuring funds are available for scheduledpayments
• Managepayments via bank transfer, credit cards, PayPal, and other paymentmethods
• Processpayments to suppliers, expenses, and taxes, with the correspondingERP entries
• Carry outbank reconciliations and deposits
• Managecustomer and supplier current accounts
• Issuepayment due notices and follow up on collections, coordinating withthe sales and legal teams
• Validate,pay, and file employee expenses and mileage claims
• Processsales team commissions
• Managecredit insurance (declarations, claims, contact with the insurer)
• Verify,update, and approve service orders (SOs); support invoicing
• Support thepreparation of periodic reports and the collection of managementcontrol data

Administrative Support

• Phonehandling, reception, and distribution of correspondence
• Bookingtravel, hotels, car rentals, visas, and travel insurance
• Issueinvoices (sales and hosting) and record purchases
• Manage thepetty cash account and the debit/credit card account
• Managecredit insurance and communication with the insurer
• Contractmanagement (clients, suppliers, other entities)

Requirements

Highschool diploma (12th grade) or technical training in Accounting,Administration, or Management (a degree is a plus, not required)

1 to 4 yearsof experience in administrative and/or financial roles

Strongcommunication skills - this role has direct exposure to clients,suppliers, and visitors

Organizationalskills and the ability to prioritize between fixed-deadline tasksand immediate front-desk needs

Onboardingwith a hands-on training period

Variedresponsibilities, with no repetitive routine

A growingbusiness group environment

Benefits

• Healthinsurance from day one
• A day off onyour birthday
• Freecharging for hybrid or electric vehicles