Administrative and Financial Assistant

DISPLAX, S.A.; Braga; Presencial; EUR 20 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance from day one

Birthday day off

EV charging available

Resumo da oferta

DISPLAX, a world leader in Ultra Large Touchscreens, Braga, Portugal, is expanding its finance team. The role combines treasury, invoicing, and administrative support, with opportunities to interact across back-office and front-office tasks in a growing international environment.

You will handle day-to-day treasury operations, payments, invoicing, and contract management, while also supporting reception and travel arrangements.

Qualificações

• Highschool diploma (12th grade) or technical training in Accounting, Administration, or Management (a degree is a plus, not required).
• 1 to 4 years of experience in administrative and/or financial roles.
• Strong communication skills - this role has direct exposure to clients, suppliers, and visitors.
• Organizational skills and the ability to prioritize between fixed-deadline tasks and immediate front-desk needs.
• Onboarding with a hands-on training period.
• Varied responsibilities, with no repetitive routine.
• A growing business group environment.
• Health insurance from day one.
• A day off on your birthday.
• Free charging for hybrid or electric vehicles.

Responsabilidades

• Day-to-day treasury management.
• Monitor and control bank balances, ensuring funds are available for scheduled payments.
• Manage payments via bank transfer, credit cards, PayPal, and other payment methods.
• Process payments to suppliers, expenses, and taxes, with the corresponding ERP entries.
• Carry out bank reconciliations and deposits.
• Manage customer and supplier current accounts.
• Issue payment due notices and follow up on collections, coordinating with the sales and legal teams.
• Validate, pay, and file employee expenses and mileage claims.
• Process sales team commissions.
• Manage credit insurance (declarations, claims, contact with the insurer).
• Verify, update, and approve service orders (SOs); support invoicing.
• Support the preparation of periodic reports and the collection of management control data.
• Phone handling, reception, and distribution of correspondence.
• Booking travel, hotels, car rentals, visas, and travel insurance.
• Issue invoices (sales and hosting) and record purchases.
• Manage the petty cash account and the debit/credit card account.
• Manage credit insurance and communication with the insurer.
• Contract management (clients, suppliers, other entities).

Conhecimentos

Treasury management

Invoicing

Administrative support

Communication skills

Organizational skills

Formação académica

High school diploma

Accounting/Administration training

Descrição da oferta de emprego

DISPLAX, a world leader in the manufacture of Ultra Large Touchscreens, TV size, is looking to expand it´s team, to work in its HQ in Braga-Portugal.

Be part of an International, developing and multi-disciplinary team, focused on the development of disruptive touch technology.

Job Description

We are looking tostrengthen our finance team with an organized, versatile professionalcapable of handling treasury, collections, invoicing, andadministrative support with the same level of rigor. This is anopportunity for someone who enjoys variety in their day-to-day work, moving between financial back-office and administrative front-officetasks, and wants to be the connecting thread that ensures nothingin the team goes uncovered.

THE MISSION

Ensurethe management of day-to-day treasury operations, while also takingon, whenever necessary, administrative functions such as reception,cash/card management, and contract management, acting as thesingle point of continuity between the most operational positions inthe department.

WHAT YOU'LL DO

Treasury

Day-to-daytreasury management

Monitor andcontrol bank balances, ensuring funds are available for scheduledpayments

Managepayments via bank transfer, credit cards, PayPal, and other paymentmethods

Processpayments to suppliers, expenses, and taxes, with the correspondingERP entries

Carry outbank reconciliations and deposits

Managecustomer and supplier current accounts

Issuepayment due notices and follow up on collections, coordinating withthe sales and legal teams

Validate,pay, and file employee expenses and mileage claims

Processsales team commissions

Managecredit insurance (declarations, claims, contact with the insurer)

Verify,update, and approve service orders (SOs); support invoicing

Support thepreparation of periodic reports and the collection of managementcontrol data

AdministrativeSupport

Phonehandling, reception, and distribution of correspondence

Bookingtravel, hotels, car rentals, visas, and travel insurance

Issueinvoices (sales and hosting) and record purchases

Manage thepetty cash account and the debit/credit card account

Managecredit insurance and communication with the insurer

Contractmanagement (clients, suppliers, other entities)

Requirements

Highschool diploma (12th grade) or technical training in Accounting,Administration, or Management (a degree is a plus, not required)

1 to 4 yearsof experience in administrative and/or financial roles

Strongcommunication skills - this role has direct exposure to clients,suppliers, and visitors

Organizationalskills and the ability to prioritize between fixed-deadline tasksand immediate front-desk needs

Onboardingwith a hands-on training period

Variedresponsibilities, with no repetitive routine

A growingbusiness group environment

Healthinsurance from day one

A day off onyour birthday

Freecharging for hybrid or electric vehicles