Warsaw Office & Workplace Specialist (On-site)

CD Projekt; Warszawa; On-site; PLN 69,000 - 96,000; Full time

Benefits offered by this job

Medical healthcare

Life insurance

Annual cancer screenings

Mental health support

Sports card

Welcome pack

Training & courses

Cafeteria benefits

Childcare support

Gifts and swag

Job summary

SmartRecruiters, Inc. is seeking a Junior Administration & Workplace Specialist to own and optimize our Warsaw office operations. You will manage day-to-day functions, coordinate vendors, and support space logistics to keep our offices efficient and comfortable.

The role requires at least 1 year in office administration, strong organization, and Polish and English communication. On-site in Warsaw, with opportunities to contribute to multiple locations in Poland.

Qualifications

• Minimum 1 year of experience in office administration or workplace operations.
• Strong organizational and multitasking skills with high attention to detail.
• Proactive, solution-oriented approach to daily office challenges.
• Polish and English proficiency (spoken and written; English at B2 level or higher).
• Willingness to work primarily on-site in Warsaw.

Responsibilities

• Handling day-to-day office operations to ensure a smooth and efficient work environment.
• Managing office supplies and equipment, including furniture, stationery, and kitchen supplies.
• Coordinating with external vendors (cleaning services, catering, technical support).
• Supervising office maintenance, renovations, and reorganization projects.
• Supporting office space logistics, including seating plans and office moves.
• Sourcing offers and negotiating terms with suppliers to ensure cost-effective services.
• Support with contracts and ensuring proper documentation.
• Processing administrative invoices and reconciling company credit card expenses.
• Implementing and maintaining internal office procedures.
• Supporting internal communication.
• Support with organizing internal and external meetings and company events.
• Support office space arrangements and minor renovation or reorganization projects.
• Support operations in Kraków and Wrocław working areas, including vendor coordination.

Skills

MS Office

Jira

Tools

Jira

Job description

SmartRecruiters, Inc. is seeking a Junior Administration & Workplace Specialist to own and optimize our Warsaw office operations. You will manage day-to-day functions, coordinate vendors, and support space logistics to keep our offices efficient and comfortable.

The role requires at least 1 year in office administration, strong organization, and Polish and English communication. On-site in Warsaw, with opportunities to contribute to multiple locations in Poland.