Bilingual Administrative Assistant & Office Coordinator

Virtusa; Warszawa; On-site; PLN 60,000 - 84,000; Full time

Job summary

Virtusa is seeking a proactive Administrative Assistant to support day-to-day operations of the Warsaw office. The role focuses on maintaining an organized workspace, assisting employees and visitors, coordinating events, travel, and leadership support.

The successful candidate will bring 2+ years in a similar role, strong organizational skills, and fluency in Polish and English to ensure smooth office functioning and a professional environment.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.

Skills

2+ years experience

Organizational & multitasking

Communication & interpersonal

Polish & English bilingual

Discretion with confidential info

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Virtusa is seeking a proactive Administrative Assistant to support day-to-day operations of the Warsaw office. The role focuses on maintaining an organized workspace, assisting employees and visitors, coordinating events, travel, and leadership support.

The successful candidate will bring 2+ years in a similar role, strong organizational skills, and fluency in Polish and English to ensure smooth office functioning and a professional environment.