Proactive Administrative Assistant & Office Coordinator — Warsaw

PTT Consulting; Warszawa; On-site; PLN 33,000 - 67,000; Full time

Job summary

PTT Consulting is seeking a proactive Administrative Assistant to support the day-to-day operations in our Warsaw office. The role ensures smooth office functioning, supports employees and visitors, coordinates events and travel, and assists local leadership.

Required are 2+ years in admin roles, strong organization, and excellent communication. Fluency in Polish and English, and proficiency with Microsoft Office are essential to manage confidential information with discretion.

Qualifications

• 2+ years of administrative experience in similar roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Fluency in Polish and English.
• Proficient with Microsoft Office; able to handle confidential information.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Skills

Experience in admin role

Organizational skills

Communication & interpersonal skills

Polish & English proficiency

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

PTT Consulting is seeking a proactive Administrative Assistant to support the day-to-day operations in our Warsaw office. The role ensures smooth office functioning, supports employees and visitors, coordinates events and travel, and assists local leadership.

Required are 2+ years in admin roles, strong organization, and excellent communication. Fluency in Polish and English, and proficiency with Microsoft Office are essential to manage confidential information with discretion.