Office Administration & Travel • Full time • On site

EXANTE Limited; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Work from home / office mix

Flexible benefits package

Collaborative culture

Ongoing learning & training

Job summary

EXANTE Limited is seeking an Office Manager in Warsaw to serve as the backbone of local operations, ensuring the office runs efficiently, safely, and seamlessly. You will bridge administrative management, facility operations, and team culture to create a productive environment for local employees and visitors.

The role covers vendor management, budgeting support, event organization, and coordination of cross-continent shipments.

Qualifications

• Fluent Polish and English required.
• Strong organizational and time-management abilities.
• Experience in office operations or hospitality is a plus.
• Excellent problem-solving and attention to detail.

Responsibilities

• Be the manager of the office and keep it running like clockwork.
• Manage relevant office vendor relationships.
• Organize staff parties and family days for the team.
• Handle budgeting, accounting, and maintenance projects.
• Coordinate cross-continent shipments and orders for staff and marketing merch.
• Support leadership, anticipating needs and staying ahead.
• Assist Office Administration in company-wide projects.
• Greet visitors and manage incoming mail in the Polish office.
• Coordinate business trips when required.

Skills

Polish & English fluency

Google Workspace expert

Organizational & time-management

Multitasking & independent work

Problem solving & attention to detail

Office operations experience

Tools

Google Workspace

Job description

The Office Manager in Warsaw serves as the backbone of local operations, ensuring the Polish office runs efficiently, safely, and seamlessly on a day-to-day basis. This role bridges general administrative management, facility operations, and team culture to create a productive environment for local employees and visitors.

What You Will Do

• Be the manager of the office and keep it running like clockwork.
• Manage relevant office vendor relationships.
• Organization of staff parties and family days for the whole team.
• Handling budgeting and accounting, maintenance and repair projects.
• Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
• Support the leadership team directly, anticipating needs and staying one step ahead.
• Support the Office Administration team on company-wide projects.
• Serve as the first point of contact for visitors in our Polish office and manage incoming mail.
• Business trip coordination (if required).

What You Will Bring

• Previous experience in office operations or 3+ years in luxury hospitality establishments.
• Strong organizational and time-management skills.
• Expert in Google Workspace ecosystem (Docs, Sheets, Slides, Forms, and Drive management)
• Fluent Polish and English.
• Ability to multitask, prioritize, think strategically and work independently is essential.
• Strong problem-solving skills and attention to detail.

What We Offer

• Competitive salary that reflects your experience and the value you bring.
• Flexibility that fits your life — work from home, from our office, or a mix of both. You decide what works best.
• Flexible benefits package — choose the options that suit your life, not a one-size-fits-all bundle.
• A genuinely good place to work — an informal, collaborative culture where ideas are heard and bureaucracy stays out of your way.
• Continuous learning — ongoing training, education programs, and the support to deepen your expertise in a fast-moving industry.
• Connection beyond your desk — events that bring our teams together to network and celebrate.
• Global exposure — work side by side with talented colleagues from all over the world, across a business serving clients in 100+ countries.

• Competitive salary & performance-based bonus programs
• Corporate benefits (choose your preferred options)
• Global career opportunities
• Ongoing education & training programs
• Opportunity to network and connect in the Corporate Events
• Truly inspiring culture, pleasant and informal work environment
• *Benefits/perks listed above may vary depending on the nature of your employment with the company and the country where you work